Executive jobs in United States

We have a fantastic opportunity for a proactive Personal Assistant to join our Commercial and Legal team. The successful candidate will be organized, initiative-taking, and capable of managing various responsibilities across the legal and executive domains.

• Provide confidential administrative and PA support to the director and legal team.
• Assess priorities, coordinate meetings, and ensure timely action on issues.
• Organize internal and external engagements, including travel and events.
• Maintain organized files and records, both paper and electronic.
• Prepare reports, background documents, and manage correspondence.
• Handle multiple projects simultaneously, ensuring follow-through.
• Coordinate company and Board meetings, including documentation and communication of decisions.
• Support overseas visits and other professional activities.
• Manage general administrative tasks as required.

• Contract management: processing, archiving, and document comparison.
• Manage law firm invoices: liaising, approvals, and budget monitoring.
• Maintain legal document storage and update standard forms and guidance.
• Coordinate legal reports and support legal training activities.

• Experience in an administration, executive assistant, or PA role in a high-pressure environment.
• Proficiency in diary management, travel arrangements, and stakeholder engagement.
• Proficient with ICT applications: Expert in Outlook, Intermediate in Word, Excel, PowerPoint.

• Ownership of tasks, self-motivated, and proactive.
• Strong influencer and stakeholder management skills.
• Calm, professional, and solution-oriented.

If this role aligns with your skills and aspirations, apply promptly as the position may close early upon finding the right candidate.