Project Coordinator

OCM Ireland; Lowestoft; On-site; GBP 35,000 - 50,000; Full time

Job summary

A community healthcare organisation in Lowestoft is seeking a Project Manager to support the planning, organisation, and delivery of projects. The role involves producing project updates, maintaining accurate project data, and facilitating meetings. Strong project management skills and effective communication are essential. This position offers the opportunity to work closely with various stakeholders and support business development efforts.

Qualifications

• Use Project Management skills to support planning, organising and delivering projects.
• Proficient in developing project documentation such as scope definition and risk registers.
• Ability to communicate effectively with stakeholders.

Responsibilities

• Produce project updates and manage project documentation.
• Organise and develop the monthly transformation reports.
• Facilitate transformation, programme and project meetings.

Skills

Project Management

Analytical Skills

Communication

Organisation

Job description

Overview

Use Project Management skills to support planning, organising and delivering Projects. Support development of programme and project documentation e.g. scope definition, plan, risk registers, action logs and reports, using agreed standards and tooling. Proactively chase progress against project plans and actions. Support effective risk and issue management within specific programmes and projects. Produce project updates and reports on specific programmes and projects, and ensure effective communication with all stakeholders. Be responsible for the organisation and development of monthly transformation reports including reminders, preparation and review. Organise and develop the Quest PMO module and associated transformation activities, such as monthly reporting. Ensure accuracy of all programme and project data, smooth running of governance processes, progress and proposals review and activity status. Maintain and develop project management policies, procedures and best practice templates. Facilitate transformation, programme and project meetings including producing agendas and presentations, managing distributions, attendance, coordinating appointments and documenting summary outputs, actions and decisions. Raise any concerns and risks to appropriate parties. Work with the Communications team to draft project updates for internal and external comms. Support business development and tenders, as requested by the Commercial team. Use analytical skills and judgement to assess opportunities and potential solutions, and make recommendations. Undertake any other duties in line with the role, as directed by the Programme team. All roles within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our Values and Signature Behaviours in the care and service they provide to patients, service users, stakeholders and colleagues.

Responsibilities

• Use Project Management skills to support planning, organising and delivering projects; develop programme and project documentation (scope definition, plan, risk registers, action logs, reports) using agreed standards and tooling.
• Proactively chase progress against project plans and actions; support effective risk and issue management within programmes and projects.
• Produce project updates and reports, ensuring effective communication with all stakeholders.
• Organise the monthly transformation reports, including reminders, preparation and review.
• Organise and develop the Quest PMO module and associated transformation activities, such as monthly reporting.
• Ensure accuracy of all programme and project data; maintain smooth governance processes, progress and proposals review, and activity status.
• Maintain and develop project management policies, procedures and best practice templates.
• Facilitate transformation, programme and project meetings: produce agendas and presentations, manage distributions and attendance, coordinate appointments and document summary outputs, actions and decisions.
• Raise concerns and risks to appropriate parties.
• Work with the Communications team to draft project updates for internal and external communications.
• Support business development and tenders, as requested by the Commercial team.
• Use analytical skills and judgment to assess opportunities and potential solutions, and make recommendations.
• Undertake any other duties in line with the role, as directed by the Programme team.

Values and Behaviours

All roles within East Coast Community Healthcare CIC (ECCH) require staff to demonstrate our Values and Signature Behaviours in the care and service they provide to patients, service users, stakeholders and colleagues. Our Values outline the core behaviours that we can all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone. Underpinning our Values are our Signature Behaviours which highlight that by taking the right actions we continue to build a strong culture.

Our four Signature Behaviours are: Compassion - We Listen, We Learn, We Lead | Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together.

LNKD1_UKTJ