Personal Assistant (PA)

Optima Recruitment; Guildford; On-site; GBP 25,000 - 30,000; Full time

Job summary

A dedicated recruitment agency is seeking a Personal Assistant to manage the company calendar, assist with recruitment processes, and support internal communications. The role demands proficiency in Microsoft Office and excellent communication skills. Candidates should demonstrate professionalism and an ability to maintain confidentiality. The position offers a competitive salary up to £30,000, onsite parking, and a generous benefits package including holiday and pension contributions.

Benefits

Generous pension contribution

8 weeks holiday

Onsite parking

Cycle to work scheme

Complimentary lunches

Employee assistance programme

Qualifications

• Fully proficient in Microsoft Office with excellent IT skills.
• Excellent oral and written communication.
• Ability to plan and ensure tasks are completed in advance.
• Professional demeanor and collaborative work style.

Responsibilities

• Manage the company calendar and events.
• Draft communication for events.
• Liaise with IT for troubleshooting.
• Manage office email inbox promptly.
• Support the recruitment process.

Skills

Microsoft Office proficiency

Excellent communication skills

Professionalism and attention to detail

Confidentiality

Job description

Overview

Personal Assistant (PA)

Benefits

• Up to £30,000
• Extremely generous pension contribution
• 8 weeks holiday
• Onsite parking
• Cycle to work scheme
• Complimentary lunches and refreshments
• Employee assistance programme
• 8am - 5pm for 3 days & 9am - 6pm for 2 days

Job Description

• Manage the company\'s calendar including entering events, identifying clashes and offering solutions, booking rooms and ordering catering.
• Draft communication for events and ensure its timely publication
• Collating responses and work with key teams to ensure smooth running of events
• Liaising with IT on correct set up and troubleshooting issues that may occur
• Support colleagues to ensure training is set up for all staff and completed on time
• Providing useful information to new recruits to ensure a smooth joining process
• Drafting and formatting of company handbooks
• Ordering unique items not provided by regular suppliers
• Managing the Office email inbox and ensure that emails are dealt with promptly
• Draft recruitment material including adverts and applicant information packs
• Manage process of receiving applications, acknowledgments to applicants, distribution etc
• Support the assessment of applicants including organising interview schedules
• Complete all safer recruitment checks (references, enhanced DBS, overseas checks, DFE, RTW)
• Assist with induction of new staff including facilitating set up on the company systems
• Manage the production and secure use of staff passes
• Work with Finance team to ensure they have necessary information for new and leaving staff.

Professional Skills & Standards

• Fully proficient in Microsoft Office with excellent IT skills
• Excellent oral and written communication.
• Ability to look ahead and plan to ensure that required tasks are completed in advance
• Professional at all times: adopt smart business dress each day, attention to detail, work accurately and quickly, be warm and approachable, calm under pressure and collaborative.
• Maintain strict confidentiality at all times

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

By applying for this vacancy, you accept Optima Recruitment Limited\'s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer