Office Manager & PA

Angela Mortimer Plc- Enterprise; Greater London; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A luxury watchmaker in Mayfair is seeking a part-time Office Manager/PA with strong accounts experience. You will support the owner and liaise with directors, workshop staff, and clients. Offering flexible working hours, this role includes bookkeeping, office management, HR tasks, and secretarial support. Ideal candidates should have a strong Excel background and a proactive, detail-oriented mindset. This unique opportunity allows for extensive training while working within a high-end, client-focused environment.

Qualifications

• Horological knowledge or an interest in antiques, luxury goods, art, or history is ideal but not essential.
• Proficient in Intermediate/Advanced Excel is required.
• Knowledge of VAT margin schemes and import/export regulations is beneficial.
• Candidate should be adaptable, proactive, solution-oriented, trustworthy, inquisitive, and detail-oriented.

Responsibilities

• Handle accounts administration including bookkeeping and bank reconciliation.
• Manage office supplies and compliance with regulatory standards.
• Assist with recruitment and onboarding of staff.
• Provide secretarial support including email management and client liaison.
• Support gallery operations including auctions and exhibitions.

Skills

Horological knowledge or interest in antiques, luxury goods, art, history

Intermediate/Advanced Excel

Knowledge of VAT margin schemes

Adaptable and proactive

Detail-oriented

Job description

High end independent luxury watchmaker based in Mayfair has an opening for a part time Office Manager/PA with excellent accounts experience to support the owner who is charismatic, encouraging and an expert Horologist!! You will also liaise with the company Directors, workshop staff and Gallery Assistant. The position offers unique flexible working arrangements whereby you can spread your part time hours (30 minimum) over 4 or 5 days along with hybrid working with 1 day from home weekly.

This is a unique opportunity working with a heritage brand, a legacy spanning almost 200 years, each bespoke time piece is creating by hand using master craftsmen with a 10 year waiting list!! You will liaise with HNWCs, VIPs, collectors and investors both in person when visiting the gallery in the heart of Mayfair where you will be based along with extensive telephone/email contact therefore a confident, articulate, professional communication style is key.

Key duties include:

Accounts administration; bookkeeping, multi-currency bank reconciliation, overseeing accounts payable, preparing cashflow, monthly profit and loss statements, producing reports, submitting quarterly VAT returns and management reports, maintain accounts records including sales invoices and expenses, manage export documentation including export documentation for all purchases.

Office management; liaising with suppliers (shippers), contractors, key clients and staff in the workshop, ordering office supplies, compliance with regulatory standards and data protection, managing daily running of the gallery, travelling to the workshop to liaise with staff in person, resolve issues, assist with operations to implement improvements and enhance efficiencies.

HR; assisting with recruitment and onboarding, managing skilled worker visa sponsorship scheme, updating staff records including holidays and sickness, managing PAYE and pensions (liaising with accountants).

PA/Secretarial support; email management,responding to enquiries,extensive client liaison in person at the gallery along with email/phone,organising items for auction,drafting client correspondence, producing quotes for restorations, updating company databases, managing incoming telephone calls, producing financial reports working alongside accountants, liaising with the gallery assistant to support his activities with social media, marketing and I.T. support. Undertaking special projects including assisting with organising up and coming exhibitions, talks, some private PA duties when required.

Ideal candidate:

• Horological knowledge or an interest in antiques, luxury goods, art, history ideal but not essential
• Intermediate/Advanced Excel
• Knowledge of VAT margin schemes, import and export regulations beneficial
• Adaptable, proactive, self-sufficient, solution finder, trustworthy, inquisitive mind-set, detail orientated

A fantastic position ideal for a candidate looking for a work life balance in a high end, boutique, client focussed environment, you will receive extensive 1:1 training and there is scope to develop and implement your ideas to add value. Please send your CV asap if keen to apply.