Imports Administrator

REGATTA; Urmston; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global outdoor clothing company is seeking an Imports Administrator in Urmston, England. This fully office-based role involves overseeing the import process from purchase order tracking to shipment management. The ideal candidate will have proven experience in supply chain or logistics roles, be proficient in ERP systems like Microsoft Dynamics 365, and possess strong organisational and communication skills. This position offers a chance to make a significant impact in a dynamic international environment.

Benefits

Future-Proof Pension

25 days annual leave

Loyalty Rewards

Buy More Leave

Comprehensive training and development

Exclusive Discounts

Access to various benefits

Family Support

Birthday hours

Wellness Walks

State-of-the-art office environment

Volunteer Day

Free secure parking

Subsidised canteen meals

Cycle to work scheme

Discounted gym memberships

On-site shower facilities

Qualifications

• Proven experience in a supply chain, logistics, or imports role.
• Proficiency in ERP systems, ideally Microsoft Dynamics 365 (D365).
• Strong understanding of end-to-end import/export processes.
• Excellent data entry accuracy and attention to detail.
• Strong time management and organisational skills.
• Effective communication and interpersonal skills, with the ability to build relationships at all levels.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Keep sales and the wider business updated with accurate purchase order dates.
• Update D365 with packing list quantities received from Suppliers.
• Create accurate shipment voyages in D365.
• Ensure timely receipt of bills of lading and prompt invoicing.
• Process POS and third-party orders into the warehouse efficiently.
• Maintain strong relationships with forwarders and partners.
• Ensure correct paperwork to minimize customs delays.
• Provide high-quality administrative support.
• Maintain strong relationships with internal stakeholders.
• Communicate smoothly with buying teams in the UK and Asia.
• Monitor world events affecting import/export and the supply chain.
• Complete tasks requested by management effectively.

Job description

Are you highly organised, detail-driven, and ready to play a key role in keeping a global supply chain moving smoothly?

Here at The Regatta Group, we're looking for an Imports Administrator to take ownership of our end-to-end import process - from purchase order tracking and shipment management to building strong relationships with suppliers, forwarders, and internal teams.

If you thrive under pressure, enjoy problem-solving, and have a knack for turning complexity into seamless execution, this role offers the perfect opportunity to make a real impact in a fast-paced, international environment.

This role is on a 12 month fixed term contract to cover maternity leave.

Please note this role is fully office based.

The Impact you will have in this role is:

• Sales and the wider business are kept fully up to date with accurate and timely purchase order dates.
• D365 is updated with accurate packing list quantities received from Suppliers.
• Accurate shipment voyages are created in D365, ensuring data flows seamlessly to the warehouse before delivery.
• Bills of lading are received on time, and shipments are promptly invoiced after voyages are created, in coordination with Finance.
• POS and third-party orders are efficiently processed and booked into the warehouse as the main point of contact.
• Strong relationships with forwarders and partners ensure optimal service levels consistently achieved.
• Correct paperwork is in place, minimizing delays in customs clearances.
• High-quality administrative support is provided, including generating accurate documentation and ensuring the quality of all produced materials.
• Strong relationships with internal stakeholders at all levels are maintained, fostering effective collaboration.
• Communication with the Regatta Group buying teams in the UK and Asia is smooth and productive.
• Comprehensive understanding of the end-to-end import process is established, ensuring seamless collaboration with the Imports Coordinator and providing reliable holiday cover.
• The impact of world events on import/export and the supply chain is closely monitored, minimizing potential disruptions.
• Tasks and duties requested by the manager or other management team members are completed efficiently and effectively.

As our future Imports Administrator, you will have:

• Proven experience in a supply chain, logistics, or imports role.
• Proficiency in ERP systems, ideally Microsoft Dynamics 365 (D365).
• Strong understanding of end-to-end import/export processes.
• Excellent data entry accuracy and attention to detail.
• Strong time management and organisational skills.
• Effective communication and interpersonal skills, with the ability to build relationships at all levels.
• Ability to work independently and collaboratively within a team.

We can offer you:

• Future-Proof Pension: Secure your retirement with our comprehensive pension plan.
• Annual Leave: 25 days starting annual leave entitlement
• Loyalty Rewards: Earn an extra day off for every 3 years of service, up to 2 additional days.
• Buy More Leave: Buy up to an additional 3 days of annual leave every year
• Continual Development: Comprehensive training and development, including bitesize learning, apprenticeship courses, and ongoing opportunities to grow your career
• Exclusive Discounts: Get special discounts across all our brands.
• Perks at Your Fingertips: Access a variety of benefits through our company website.
• Family Support: Benefit from enhanced Maternity, Paternity & Adoption leave after 2 years of service.
• Celebrate You: Take advantage of birthday hours to celebrate your special day.
• Wellness Walks: Join company walks to stay active and connect with colleagues.
• Inspiring Workspace: Work in a state-of-the-art Head Office environment.
• Volunteer Day: Enjoy a paid day off to give back to your community.
• Hassle-Free Parking: Free, secure on-site parking for all employees.
• Delicious Dining: Enjoy meals at our subsidised canteen, featuring Starbucks coffee.
• Cycle to Work: Save on travel with our cycle-to-work scheme.
• Fitness Perks: Access discounted gym memberships at various locations.
• Convenient Facilities: Freshen up with our on-site shower facilities, complete with hairdryers and straighteners.

Our Regatta Family:

The Regatta Group supplies quality outdoor clothing and accessories through our 3 great brands - Regatta, Craghoppers and Dare2b - whether exploring the Amazon rainforest, walking your dog in the local park or cycling the Tour de France, we have what you need.

It's a friendly, supportive family business - a place where bakers, dog walkers, book worms, students, parents, travellers, movie buffs, foodies, festival goers, musicians and more come together to create experiences our customers really appreciate.

The thing we all have in common, is that we share the same core values of Great Relationships and Entrepreneurial Spirit.

Our investment in the environment:

Sustainability is at the heart of everything we do, and you will have the opportunity to support our Group wide sustainability committee and put ideas into action and really make a difference to the world we live in!

Diversity, Equity, and Inclusion:

At Regatta Group, we are committed to creating a diverse, inclusive, and welcoming workplace. We are an equal opportunities employer and encourage applications from all backgrounds. Should you require any reasonable adjustments during the recruitment process, we are happy to support you.

Take the leap-join us in making a difference, both for our team and the world around us!