Administrative Assistant - Head of School Office

The University of Edinburgh; City of Edinburgh; Hybrid; GBP 26,000 - 29,000; Full time

Job summary

A leading educational institution in Edinburgh is seeking an enthusiastic administrator to provide high-level support to the School Office. You will manage administrative tasks within the Royal (Dick) School of Veterinary Studies, ensuring efficient operations. A competitive salary and hybrid working options are available, making this a rewarding opportunity for experienced candidates.

Benefits

Competitive salary

Generous holiday entitlement

Comprehensive Staff Benefits

Qualifications

• Experience as an administrator in a busy environment.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Provide high level administrative support to the Executive Assistant.
• Ensure efficient day-to-day running of the School Office.
• Support the School Executive Team.

Skills

Excellent written and oral communication

Strong organisational skills

Experience in arranging meetings and managing diaries

Ability to take minutes

Teamwork in an administrative role

Great IT skills

Prioritising tasks and meeting deadlines

Job description

Overview

Grade UE04: £26,093 - £28,778 per annum

CMVM / Royal (Dick) School of Veterinary Studies, Easter Bush Campus

Fixed Term: 12 months

Full Time: 35 Hours per week

We are looking for an enthusiastic, experienced and proactive administrator to work within the Vet School administrative team. The post holder will provide high level administrative support to the Executive Assistant to the Head of School and School Executive Team, to ensure the efficient day-to-day running of the School Office. We are also open to considering requests for hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working.

The Opportunity

This is an exciting opportunity for an experienced administrator to join the Royal (Dick) School of Veterinary Studies on the Easter Bush Campus.

Your skills and attributes for success

• Excellent written and oral communication
• Strong organisational skills with meticulous attention to detail
• Demonstrable experience of arranging meetings and events and managing busy diaries
• Ability to take minutes at various committee meetings
• Teamwork in an administrative role
• Great IT skills
• Confident in prioritising tasks and meeting deadlines

This role will be based on campus with occasional hybrid working from home option possible.

Click here for a copy of the full job description

Application Documents

• CV
• Cover letter

What you can expect

• A competitive salary starting from £26,093 per annum depending on experience.
• An exciting, positive, creative, challenging and rewarding place to work.
• To be part of a diverse and vibrant international community
• Comprehensive Staff Benefits, such as a generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives. Check out the full list on our staff benefits page and use our reward calculator to discover the total value of your pay and benefits

Equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Right to work

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages.

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates

The closing date for applications is 17 September 2025.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browser's local time zone.