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Global Personal Assistance Professional
Job summary
A global leader in shipping and logistics is seeking an experienced executive assistant in Marseilles. The role involves managing the VP’s agenda, organizing meetings, and facilitating business trips. Candidates should hold a degree and have 10+ years of experience, with fluency in English and proficiency in Microsoft Office. Ideal candidates will demonstrate strong organizational skills and a proactive mindset. This position offers a dynamic work environment with a focus on effective communication and service.
Qualifications
- Minimum of 10 years' experience in a similar role.
- Ability to propose solutions and work collaboratively.
- Maintain strict discretion and confidentiality.
Responsibilities
- Manage the VP’s complex and evolving agenda.
- Organize and prepare meetings including minutes and notes.
- Draft and format files, presentations, and correspondence.
- Coordinate national and international business trips.
- Serve as an interface between the VP and stakeholders.
Skills
Education
Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.
Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.
Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.
Reporting directly to the Shipping Lines Vice President, you will act as a key liaison between him and various internal and external stakeholders, both in France and internationally.
- Manage the VP’s complex and evolving agenda and priorities in an international environment.
- Organize, coordinate, and prepare meetings: invitations, agendas, supporting documents, minutes, and summary notes (in English and French).
- Draft, design, and format files, presentations, reports, and correspondence.
- Organize national and international business trips: coordination with local contacts, preparation of logistics, itineraries, and all necessary documentation.
- Anticipate needs to ensure smooth and flawless planning of all travel and related business activities.
- Serve as an interface between the VP and internal/external stakeholders, ensuring efficient communication and professional representation.
- Attend certain meetings and produce clear and concise reports or action notes.
- Degree holder with a minimum of 10 years’ experience in a similar role.
- Fluency in English (written and spoken)
- Excellent command of IT and Microsoft Office tools.
- Highly organized, reliable, proactive, and able to work independently.
- Strong interpersonal and writing skills, with a solid sense of service and confidentiality.
- Ability to propose solutions, work collaboratively, adapt quickly, and maintain strict discretion.
Join CMA CGM !
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.