On-Site Executive Assistant (Paris-based)

Paired; Paris; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

A global staffing agency is seeking an Executive Assistant in Paris to support two senior leaders in a creative environment. The role involves managing schedules, coordinating travel logistics, and handling various administrative tasks. Ideal candidates should be bilingual in French and English, highly organized, and able to manage multiple tasks independently. This is an in-person position with responsibilities that may include supporting personal tasks as needed.

Qualifications

• Must be Paris based (or willing to relocate) for in-person availability.
• Highly organized and attentive to detail.
• Comfortable managing multiple moving pieces independently.

Responsabilités

• Manage calendars and schedules for two senior leaders.
• Coordinate all travel logistics.
• Handle miscellaneous admin and operations tasks.
• Liaise with AI dubbing providers and manage freelance voiceover talent.
• Provide flexible and in-person support.

Connaissances

Fluency in French

Fluency in English

Organizational Skills

Problem-solving

Ability to manage multiple tasks

Description du poste

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to gifted people, regardless of location.

Our client is a globally recognized storytelling movement on a mission to inspire people to seek discomfort, live fully, and forge deeper connections. What began as a daring 30‑day challenge among friends in Montreal has blossomed into an international community of millions. Today, they produce emotionally charged videos, podcasts, merchandise, and live events—all rooted in the belief that life’s most meaningful experiences happen outside your comfort zone. Their YouTube channel alone commands over 9 million subscribers and brings in millions of views each month. They\'ve partnered with notable figures, including Will Smith in a streaming‑event stunt that reached over 100million viewers, and have created transformative content like documentaries and narrative-driven podcasts.

Role Overview

We’re looking for a resourceful, detail-oriented, and proactive Executive Assistant to support two key team members in a fast-paced, creative environment. This role goes beyond traditional admin work—you’ll be a trusted right hand, helping manage everything from high-level logistics to day-to-day support.

The ideal candidate is a fast learner, thrives on variety, and brings a "no-task-is-too-small" mindset to their work. You’ll be supporting both professional and occasional personal tasks to help keep things running smoothly.

Your responsibilities

• Manage calendars and schedules, primarily for two senior leaders within the company.
• Coordinate all travel logistics: flights, hotels, car rentals, using travel points or rewards when applicable.
• Handle miscellaneous admin and operations tasks, including:
  • Package deliveries
  • Prop/gear organization
  • Light personal errands/support
• Oversee dubbing management during travel periods:
• Liaise with current AI dubbing providers (e.g. 11 Labs)
• Potentially manage freelance voiceover talent across up to 17 languages
• Create new dubbing workflows if needed
• Provide flexible and in-person support where possible—ideally based in Paris

Qualifications

• Must be Paris based (or willing to relocate) for in-person availability
• Fluent in French and English
• Highly organized and attentive to detail
• Quick on your feet, able to handle shifting priorities and tasks
• A problem-solver with a “go-getter” attitude
• Comfortable managing multiple moving pieces independently
• Familiarity with the YouTube/social media space is a plus
• A team player with no ego—willing to jump in wherever needed, including personal support tasks when appropriate