Bilingual Senior Executive Assistant

Aquent France; Paris; Sur place; EUR 40 000 - 55 000; Plein temps

Résumé du poste

A leading software company in Paris is seeking a Bilingual Senior Executive Assistant to support the EMEA Sales Director. This role involves managing the executive calendar, coordinating meetings and projects, and performing various administrative tasks. The ideal candidate possesses strong organizational skills, excellent communication abilities, and a proactive attitude. This is a contract position from early October 2025 to February 2026.

Qualifications

• Proven ability to manage executive calendars and complex travel arrangements.
• Experience in administrative tasks, project coordination, and team support.
• Exceptional organizational skills and attention to detail.

Responsabilités

• Maintain executive calendar and manage staff meetings.
• Coordinate special projects and large meetings with stakeholders.
• Plan and schedule interviews and onboarding processes.

Connaissances

Bilingual communication

Organizational skills

Time management

Ability to multi-task

Interpersonal communication

Description du poste

Overview

We are looking for our client, a leading software company, a Bilingual Senior Executive Assistant to assist the EMEA Sales Director. This is a contract mission starting early October 2025 until February 2026.

Responsibilities

• Maintain executive calendar, manage staff meetings and commitments. Organize department communications and key events.
• Assist in key projects as appropriate from mergers and acquisitions, venture investments, strategy, and partnerships and provide selective support to direct staff and others in the organization as needed.
• Key attributes include the desire to build relationships, a strong willingness to help and support, and ability to be decisive and thrive in a fast-paced, ever changing environment.
• Key responsibilities include diverse administrative tasks and coordinating special projects as outlined below.
• Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes. Assist with scheduling group meetings.
• Coordinate special projects and large meetings with internal and external individuals.
• Organize quarterly all hands meetings and semi-annual team building events. Compile and publish weekly senior staff minutes and group updates.
• Maintain up to date organizational charts, contact lists and email alias lists. Assist staff with travel coordination when required.
• Plan and schedule group off-sites.
• Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests.
• Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests.
• Perform general office Administrative duties such as ordering supplies and equipment.
• Assist with audio, visual and video and web conferencing when needed. Manage all open purchase orders.
• Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for.

Qualifications

• Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done.
• Team player with ability to communicate in a clear and concise way. Ability to remain flexible, embrace change and manage uncertainty, while thriving in a fast-paced environment. Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
• Strong organizational skills, attention to detail and timely follow-through.
• Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly. Ownership of the outcome – even when there is a lack of full control, ability to see it through until it is completed.
• Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
• Excellent written and interpersonal communication skills