Administrative Assistant

SBServiceNow; Île-de-France; Sur place; EUR 35 000 - 45 000; Plein temps

Résumé du poste

A technology company located in Île-de-France is seeking an experienced administrative assistant to provide comprehensive support to senior leadership. You will coordinate meetings, manage calendars, and handle travel arrangements while ensuring effective communication across teams. The ideal candidate has over 5 years of experience, excellent organizational skills, and proficiency in communication software. This position requires a proactive approach and the ability to work in a dynamic environment.

Qualifications

• 5 years of administrative assistant experience.
• Ability to manage and juggle multiple calendars and requests.
• Strong teamwork and interpersonal skills with suggestions for improvements.

Responsabilités

• Coordinate meetings and handle calendar requests and conflicts.
• Prepare agendas and materials for meetings and interviews.
• Manage travel arrangements for domestic and international trips.

Connaissances

Strong interpersonal skills

Communication skills

Multi-tasking

Proactive work ethic

Technical skills in software

Outils

Word

Outlook

PowerPoint

Zoom

Concur

BOX

JV20

Description du poste

What you get to do in this role

• You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible, and a team player with strong interpersonal and communication skills who operates well in a fast-paced, ever-changing environment.
• Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown‑bags, virtual meetings (Zoom), off‑site meetings and events, and one‑on‑one meetings. Assist with food orders, meeting needs, agenda support, and note taking. Proactively manage calendar requests and conflicts.
• Meeting and interview preparation. Provide agendas, resumes, and appropriate materials in a timely manner ahead of meetings and interviews.
• Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders and participants.
• Work with the recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
• Handle all travel arrangements (flight, hotel, car) for domestic and international travel.
• Expense management duties: submit expense reports and receipts in a timely manner.
• Provide onboarding support for new hires, including space equipment requests, onboarding meeting scheduling, and preparing cube space. Serve as the admin point of contact for new hires.
• Submit and manage all help desk support requests for Senior Directors as needed.
• Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running.
• Project work as needed to support each team’s goals.

Qualifications

• 5 years of administrative assistant experience.
• Proactive, one‑step‑ahead work ethic, attitude, and approach.
• Multi‑tasking is not an issue: you can juggle multiple calendars, teams, and requests, and be flexible in response to changing priorities and needs.
• Ability to drive schedules and agendas with a deeper understanding of context.
• Strong teamwork and interpersonal skills with a desire to offer suggestions and improvements.
• Superior communication skills with the ability to work across all levels internally and with agencies.
• High level of confidentiality, discernment, and judgment.
• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines.
• You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX, and JV20.

Additional Information

ServiceNow is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law.

All new employees hired in the United States are required to be fully vaccinated against COVID‑19 subject to such exceptions as required by law. If hired you will be required to submit proof of full vaccination or have an approved accommodation by your start date. If you require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact us for assistance.

For positions requiring access to technical data subject to export control regulations including Export Administration Regulations (EAR), ServiceNow may have to obtain export licensing approval from the U.S. Government for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by the U.S. Government.

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