25UHWM1809 Grade V PA to Director of Nursing & Integration in Waterford | University Hospital W[...]

OASIS Group; Place; Sur place; EUR 28 000 - 36 000; Plein temps

Résumé du poste

A prominent hospital is seeking a full-time Personal Assistant to the Director of Nursing & Integration. Responsibilities include managing communications, supporting the Director with various administrative tasks, and acting as a liaison with internal and external stakeholders. Ideal candidates will have strong interpersonal skills and the ability to work in a dynamic environment.

Qualifications

• Must have a good understanding of the role of the DON’s office.
• Experience in handling queries and communication effectively.
• Ability to maintain confidentiality in all duties.

Responsabilités

• Serve as the front face for the Director of Nursing.
• Provide secretarial and full admin support to the Director.
• Manage the Director’s diary and communications.

Connaissances

Communication and Interpersonal Skills

Professional Knowledge & Experience

Planning and Managing Resources

Commitment to a Quality Service

Evaluating Information and Decision Making

Building and Maintaining Relationships

Problem Solving

Description du poste

25UHWM1809 Grade V PA to Director of Nursing & Integration

• Waterford, Ireland
• Full time, Permanent

Who We Are

University Hospital Waterford is a Model 4 teaching hospital that provides general medical, surgical, paediatric and maternity care to people living in South Kilkenny, Waterford City and County.The hospital provides specialty services to the population of the southeast c. 500 000 in the following areas of clinical practice: Cardiology (including Interventional Cardiac Procedures), Trauma Orthopaedics, Ophthalmology, Neurology, Nephrology, Rheumatology, Urology, Vascular Surgery, ENT, Neonatolog

University Hospital Waterford is a Model 4 teaching hospital that provides general medical, surgical, paediatric and maternity care to people living in South Kilkenny, Waterford City and County.The hospital provides specialty services to the population of the southeast c. 500 000 in the following areas of clinical practice: Cardiology (including Interventional Cardiac Procedures), Trauma Orthopaedics, Ophthalmology, Neurology, Nephrology, Rheumatology, Urology, Vascular Surgery, ENT, Neonatolog Show more

Skills and attributes

• Communication and Interpersonal Skills
• Professional Knowledge & Experience
• Planning and Managing Resources
• Commitment to a Quality Service
• Evaluating Information and Decision Making
• Building and Maintaining Relationships (including Team Skills and Leadership Skills)
• Problem Solving

Description

*** CV's not accepted. Please complete and upload the Application Form below***

Main Duties and Responsibilities

• To be the ‘front face’ and Link person in the DON Office for all internal and external stakeholders including Patients, Families, Politicians, Senior HSE Managers, Department of Health Officials etc.
• Undertaking all duties in a confidential, professional and courteous manner when representing the DON office
• To be the line manager for other admin staff in the DON office
• To provide secretarial and full admin support to the DON and work closely with the Business Manager assigned to the DON’s Office on all related administrative matters
• To maintain a robust correspondence system that ensures chronological files and ability to follow up on correspondence to which responses have not been received
• To coordinate and manage the DON’s diary in accordance with the DON’s direction and ensure regular meetings are scheduled and undertaken with direct reports
• To manage the DON’s email in accordance with the DON’s direction
• To prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
• To coordinate and quality assure appropriate Agendas, documents and correspondence for designated meetings and perform the role of minute taker as requested by the DON
• To organise meetings on behalf of the DON with internal and external stakeholders
• To keep the DON fully appraised and aware of all daily events requiring attention or awareness
• To organise travel and coordinate itineraries on behalf of the DON
• To work with the Executive Management Team in association with the Business Manager assigned to the DON’s Office to generate and produce detailed minutes / actions lists and circulate once approved in a timely manner to members of such committees as required
• To attend meetings as required.to maintain a good working knowledge of issues within the remit of the DON to be able to make decisions on issues and queries that arise in his / her absence or refer same to the nominated Deputy DON
• To undertake any other duties as assigned from time to time.

Communications

• To demonstrate a clear understanding of the role of the DON’s office and to participate in the overall delivery of its function within the HSE
• To facilitate effective communications with other members of the DON’s office, the UHW Management Team, HSE Senior/Corporate Managers and other relevant stakeholders as required
• To effectively handle queries directed to the DON’s office – assessing, recording and passing on queries, ensuring that such enquiries are dealt with in a timely manner and responses recorded

Team Working

• To liaise with all staff in the DON’s office where appropriate and contribute effectively to the excellent team environment established
• To contribute to a process of continuous process improvement within the DON’s office.
• To maintain and update files and develop and maintain an appropriate manual and electronic filing and tracking systems on an ongoing basis
• Must be able to work in a dynamic environment.

Other Duties

• To perform such other duties, whether or not connected with or incidental to the functions of the Director of Nursing & Integration’s office / Deputy Director of Nursing, or designate may reasonably require.
• To undertake all duties in a confidential, professional and courteous manner when representing the Director of Nursing & Integration’s Department.
• At times manage in situations of ambiguity.

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

University Hospital Waterford is an Equal Opportunity Employer