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Management Assistant
Job summary
A real estate company in Marbella is seeking a proactive Management Assistant to support Sales Management and ensure smooth daily operations. The ideal candidate will be fluent in English and Spanish, possess strong organizational skills, and excel in communication. Key responsibilities include managing calendars, coordinating between teams, and maintaining internal systems. This role requires attention to detail and the ability to adapt to fast-paced changes.
Qualifications
- Fluent in English and Spanish, both written and spoken.
- Strong organizational and multitasking skills.
- Excellent communication, both written and spoken.
Responsibilities
- Support Sales Management with calendars and priorities.
- Coordinate between sales, listings, and exclusives teams.
- Maintain and update internal systems.
Skills
Tools
We’re looking for a proactive Management Assistant to support Sales Management and keep daily operations running smoothly across the exclusives, listings, and sales departments. Your job is to make sure nothing gets missed: tasks are followed up, communication is clear, and processes stay on track. This role needs initiative, strong organizational skills, discretion, and the ability to handle several priorities in a fast-paced environment.
- Support Sales Management with calendars, priorities, and follow-ups.
- Coordinate between sales, listings, and exclusives teams.
- Prepare reports, presentations, and meeting updates.
- Organize logistics.
- Handle correspondence with clients and other parties when needed.
- Maintain and update internal systems (HubSpot, Asana, Inmobalia, shared drives).
- Assist in recruitment and onboarding of new team members.
- Improve workflows, and internal processes.
- Spot inefficiencies and suggest smarter ways of working, including better use of digital tools and AI.
- Fluent in English and Spanish. Both written and spoken (other languages a plus).
- Strong organizational and multitasking skills.
- Excellent communication, both written and spoken.
- Confident with Microsoft Office and digital tools.
- Detail-oriented, reliable, and proactive.
- Able to work under pressure and adapt to last-minute changes.
- Problem-solver with initiative — you anticipate needs and propose solutions.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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