Executive Assistant

Clikalia; España; Presencial; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

A leading proptech company in Madrid seeks an Executive Assistant to support the Executive Committee. Responsibilities include managing schedules, organizing meetings, coordinating travel, and preparing documentation. The ideal candidate has over 5 years of experience, advanced English proficiency, and is proficient in MS Office. This role offers a dynamic work environment and opportunities for professional growth.

Servicios

Flexible salary access

Savings plan options

Discounts on home purchases

Discounts on car purchases

Flexible work environment

Formación

• At least 5 years of proven experience in a similar position.
• Advanced English proficiency, both spoken and written; additional languages will be considered an asset.
• Strong proficiency in MS Office, particularly PowerPoint and Excel.

Responsabilidades

• Manage and maintain the Executive Committee’s schedules and agendas.
• Plan, organize, and provide comprehensive support for meetings.
• Coordinate all travel arrangements and accommodation requirements.
• Prepare presentations, reports, and documentation.

Conocimientos

Advanced English proficiency

MS Office proficiency

Organizational skills

Communication skills

Proactive and solution-focused

Descripción del empleo

Overview

Clikalia is the European proptech company redefining real estate through innovation, efficiency, and transparency. Our purpose is to revolutionize the real estate experience by simplifying every process and offering comprehensive solutions that maximize the value of our clients\' assets. With a disruptive vision and a technology-driven approach, we make buying, selling, or renovating a home faster, more accessible, and more reliable. We believe in transforming the sector through a sustainable model, optimizing the housing stock and improving its energy efficiency. Our passionate and resilient team works every day to deliver a thoughtful and fair experience, with relationships based on trust and excellence. If you are driven by innovation, challenges, and making a real impact on the industry, this is the place for you. At Clikalia, we’re not just building the future of real estate—we're leading it.

We are looking for an Executive Assistant to join our Madrid office. In this role, you’ll be part of a dynamic and growing team, where your work will have a direct impact on the evolution of the real estate sector.

What you’ll do

• Manage and maintain the Executive Committee’s schedules and agendas.
• Plan, organize, and provide comprehensive support for meetings, including venues, participants, and event logistics.
• Coordinate all travel arrangements (flights, trains, taxis) and accommodation requirements at both local and international levels.
• Schedule and oversee internal and external meetings related to the Executive Committee.
• Welcome clients, handle incoming calls, manage meeting room bookings, and perform other administrative duties as required.
• Prepare presentations, reports, and documentation, including translations when necessary.
• Process invoices from external vendors and liaise with the accounting team.

What we’re looking for

• At least 5 years of proven experience in a similar position.
• Advanced English proficiency, both spoken and written; additional languages will be considered an asset.
• Strong proficiency in MS Office, particularly PowerPoint and Excel.
• Exceptional organizational skills with the ability to adapt quickly to changing priorities.
• Excellent communication skills, both verbal and written.
• Proactive, autonomous, and solution-focused, with great attention to detail.

What we offer

• Be part of an ambitious, resilient, and dynamic team.
• A work environment where you can grow professionally and take on new challenges.
• A meritocratic culture.
• Flexible salary access and savings plan options.
• Partnership with Clicars — benefit from discounts when buying cars.
• As part of Clikalia, you’ll also enjoy discounts on home purchases and mortgage advisory and management services.

If you think this challenge is for you, we’d love to meet you. Join Clikalia and help us redefine the real estate industry!