Assistant / Executive Assistant To Ceo

Bentley Systems; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Join a leading software company as an Executive Assistant, supporting a dynamic leadership team. This role involves managing schedules, coordinating travel, and facilitating communications across a global organization. Ideal candidates will have 2-5 years of experience in administrative support, especially in M&A contexts.

Servicios

Global work environment

Diverse international team

Opportunity to support significant projects in infrastructure

Formación

• 2-5 years of relevant experience providing operational support for senior leadership.
• Experience with executive-level calendar management is crucial.
• Proficient in travel arrangements, both national and international.

Responsabilidades

• Provide operational support to senior executives and directors.
• Manage complex travel arrangements and calendar schedules.
• Coordinate procurement activities and departmental purchase requests.

Conocimientos

Project Management

Research

Communication

Multi-tasking

Herramientas

Microsoft Office

Travel booking systems

Descripción del empleo

Our corporate purpose is to advance the world’s infrastructure for better quality of life. We empower people to design, build, and operate a better and more resilient infrastructure through the adoption of our digital twin solutions. The E&V team delivers the Bentley Partner Program (supporting a diverse and vibrant ecosystem of digital solutions required to support our users’ needs), makes investments, and facilitates acquisitions through the Ventures team, all as supported by a robust Shared Services organization.

As an Executive Assistant, you support the E&V leadership team to drive a high-performing organization. You will proactively provide operational support (primarily administrative but potentially bridging to include program management support) to senior executives and directors, enabling them to keep on top of their demanding schedules. As this position is meant to support the collective leadership team, this role will report to the Senior Director, Programs and Operations.

Managing the individual senior leadership agendas considering organizational and cross-group schedules and commitments as and when required. Coordinating all meetings across global time zones with diplomacy and discretion including making calendar decisions on their behalf to effectively prioritize their time and resources.

Finding and supporting efficient ways to help maximize E&V leadership’s time and ensure they are prepared for upcoming meetings, presentations, and projects by gathering necessary materials.

Coordinating advanced domestic and complex international travel (flights, hotel, rental cars, etc.) This includes an advanced understanding of travel visas, documentation, and expense reconciliation.

Producing high-quality emails and messages to individuals at all levels of the organization.

As and when required, taking minutes of meetings, identifying key action items, and following up with relevant parties to ensure execution to the deadline.

Coordinating procurement activities, managing departmental purchase requests, and following up on notifications and approvals on behalf of executives.

Administrative and project duties, such as ensuring the correctness of organizational information in internal systems.

2-5 years relevant experience providing operational support for senior leadership (required) with a preference for those candidates who have supported M&A activities.

Experience performing administrative work that requires analysis, initiative, and discretion.

Experience in global and national travel arrangements.

Experience with executive-level calendar management.

Advanced Microsoft Office - Outlook, Microsoft Word, Excel, PowerPoint, SharePoint, (Visio).

Proficient with travel booking and travel expense system(s).

Project Management skills and Research capabilities.

Strong multi-tasker with an appreciation for the challenges of supporting a growing team with diverse personalities in a remote working environment.

A great Team and culture – please see our Recruitment Video.

An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction.

The opportunity to work within a global and diverse international team.

Bentley Systems (Nasdaq : BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings, powered by the iTwin Platform for infrastructure digital twins, include MicroStation and Bentley Open applications for modeling and simulation, Seequent’s software for geoprofessionals, and Bentley Infrastructure Cloud encompassing ProjectWise for project delivery, SYNCHRO for construction management, and AssetWise for asset operations.