University-Jobs in Kanada

Primary Purpose: Reporting to the Associate Dean, Postgraduate Medical Education (PGME), the PGME Manager ensures effective and efficient day to day operations in the Postgraduate Medical Education Office that are aligned with the PGME policies and strategy.

Provides leadership, direction, mentorship and expertise in the various administrative facets of the PGME programs to ensure adherence with national Accreditation Standards, the RDoS collective agreement, and College of Medicine and PGME policies.

Responsible (decisions, direction, oversight and support) for human resources, information technology/systems, facilities management, data management and financial management in the PGME office.

This position is in direct and constant collaboration with all PGME team members and other internal and external stakeholders and it is essential to maintain positive working relationships with various stakeholders.

Nature of Work: The Manager reports to the Associate Dean, PGME and works closely with other senior leaders in the college to provide leadership and oversight which ensures a high standard of postgraduate program management and delivery. The work of the position is complex and demanding, often involving highly confidential and sensitive information. The scope of the work is broad with a significant institutional impact.

Accountabilities:

• Manage the PGME Office
  • Human resource management:
    • Acts as the PGME Office’s liaison and primary contact with the College of Medicine and the University of Saskatchewan Human Resources Department as appropriate.
    • Plans for, recruit, mentor, supervise, performance manage and direct the work of PGME office staff (including floater positions, some program administrators). Administers the relevant collective agreements, handbooks, and employee guides.
    • Leads onboarding process, including orientation and training for staff. Assesses staff training and development needs, and ensures that employees receive training required to improve and sustain successful performance.
    • Establishes performance standards and conduct regular performance reviews for staff, provide coaching and/or discipline whenever appropriate. Investigates, addresses and resolves employee/labour relations issues, including making decisions regarding disciplinary and discharge matters
    • Ensures confidential files are maintained.
    • Responsible for time reporting of all in-scope PGME staff , manage overtime, vacation, sick leave and other leaves; authorize all personnel forms
    • Responsible for time reporting of all in-scope PGME staff , manage overtime, vacation, sick leave and other leaves; authorize all personnel forms.
    • Ensure human resource functions within the unit are consistent with the College of Medicine and PGME Office strategic directions
    • Advise the Associate Dean (AD) on human resource matters
    • Ensure human resource functions within the unit are consistent with the College of Medicine and PGME Office strategic directions
    • Advise the Associate Dean (AD) on human resource matters

• Information systems/ technology management
  • Oversee the management of the PGME Office’s IT equipment and assignments.
  • Act as liaison between College of Medicine IS/IT and the PGME Office to ensure PGME’s information technology system requirements are being met.
  • Review information technology requirements, at the PGME Office and residency program levels, on a regular basis to ensure that the Faculty of Medicine is optimizing its resources in this area.

• Financial management:
  • Works in collaboration with the AD-PGME, Financial Services Coordinator, and the financial services team within the College of Medicine in order to ensure a balanced budgeting process, including assisting with budget development (including planning and forecasting) and management

• Data management and reporting (including credentials verification)
  • Ensures this work is aligned with the Data governance policies of the PGME office and the University of Saskatchewan and manages risk related to the overall data steward role of the AD-PGME.
  • Collaborate with IT/IS groups to maintain and improve resident record keeping systems, competency-based medical education delivery to maintain and improve resources for residents and programs.
  • Oversee the postgraduate information system and management of the database for all trainees and ensure supply of accurate data/statistical reports for internal and external stakeholders.
  • Ensures verification of annual data supplied to Canadian Post MD Education Registry (CAPER) to be published in national reports used by governments, universities and other stakeholders.

• Facilities management:
  • Oversees and ensures PGME facilities are appropriate and conducive to optimal work.

Manage PGME Office Activities

Policies, Strategy and Procedures:

• Provides direction for implementationand interpretation of internal and external policies and proceduresrelated to PGME. Ensures these policies are regularly reviewed andupdated.
  

• Ensures development, updating andmaintenance of standard work to reflect PGME policies and processes.
  Provides strategic counsel to theAssociate Dean and other senior leaders in the College of Medicine onPGME-related issues.
  
• Ensures completion of special projectsas required, in support of the PGME strategic and operational plans.Works with the Deans office on central initiatives, as needed.
  
• Works collaboratively with otheradministrative units in the College.

PGME Office Operations:

PGME Office:

• Manages and ensures efficient and effective day to day operations of the PGME Office
• Jointly (with AD-PGME or as delegated) co-chair operations meetings and ensure effective communication and delivery of relevant information
• Provide leadership, advice, guidance and support to the PGME staff in their daily activities. Ensures timely completion of deliverables across all portfolios in the PGME office

• Program Support:
  • Ensures that the PGME Office provides efficient and professional administrative support to residents, program directors, program administrators, department heads and teaching faculty

• External Relations and Contracts:
  • Ensures external contracts and memorandums of understanding are reviewed and updated on a regular basis.
  • Maintains contact with PGME offices across Canada regarding policies and shared best practices. Seeks processes or solutions that will help expedite work shared in common.
  • RDoS: Liaises closely and regularly with the RDoS Executive Director and address issues in a timely manner.
  • Attends monthly meetings of AD PGME with RDoS Executive Director and President. Provides input to the AD-PGME to inform collective bargaining.

• Marketing, Awards and Bursaries and Special events:
  • Ensures the promotion of the PGME Office and its initiatives through its website and other organizational communication channels. Manages the PGME social media accounts.
  • Provides direction to the appropriate staff regarding the development, implementation, execution, and assessment of postgraduate special events.
  • Ensures that all resident awards and bursaries are publicized and distributed in a manner consistent with their terms of reference
  • Advises, consults and makes recommendations to the AD-PGME related to operations.

Qualifications

Education / Experience:

• Degree in Business or Public Administration (preferably a Master’s degree), or other related field with at least 5 years of related administrative and managerial experience, preferably in a university or health care setting (or equivalent combination of education and experience) is required.
• Knowledge of medical education programs and/or academic health care environment is essential. An in-depth understanding of the program level operations of residency training programs is preferred.
  • Direct experience with the College of Medicine and the residency programs is considered an asset.
• A strong understanding of national accreditation standards (CanERA, CanRAC), RDoS Collective Agreement, CUPE Collective Agreement, ASPA Collective Agreement, and University structure, policy and administrative systems, College of Medicine Policies and Procedures is required.
• Experience working in diverse and inclusive environments is required.
• Experience in supervising staff is required. Experience in financial analysis and reporting is preferred.
• Consideration will be given to an equivalent combination of education and experience

Competencies:

The incumbent must:

• Have highly developed interpersonal skills and ability to work and provide leadership in a multi-site, multi-stakeholder environment
• Be an effective written and oral communicator (including organizational communication)
• Demonstrate key management (planning and budgeting, organizing and staffing, supervising, and problem-solving) and leadership competencies (thinking and acting strategically, resource and process management, relationship building, accountability for performance and results, leading change and innovation)
• Have demonstrated ability to work independently, establish and manage professional working relationships, and simultaneously address multiple priorities, manage competing priorities and deadlines, make decisions and meet deadlines
• Advanced administrative skills, including use of computers for data analysis and information distribution and reporting. Have knowledge of and experience working with virtual platforms
  
• Analytical and interpretive skills. Ability to synthesize information from a wide variety of sources. Ability to conceptualize creative plans and workable solutions for dealing with a variety of management problems, and implementing new policies
  
• Creativity, accuracy, high standard of professionalism and versatility is a must
  
• Must be receptive to change with strong personal initiative and judgement
  
• Objective, fair, impartial and flexible without compromising standards and established policies
  
• Compassion and sensitivity to the needs and well-being of postgraduate residents.

Department: Provost and VP Academic
Status: Permanent
Employment Group: Exempt
Shift: Mon-Friday 8:30 - 4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $71,089.00 - 117,592.00 per annum. The starting salary will be commensurate with education and experience.
Salary Phase/Band: Salary Band 3
Posted Date: 5/14/2025
Closing Date: 5/20/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines