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Full Time Support Group Staff

Location: Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are seeking a highly organized individual for a full-time role, based out of Atlantic, Ontario, or Manitoba, on a remote or hybrid basis. The Compliance Specialist will support our Security Clearances team and undertake additional ad hoc duties as required.

• Respond to vendor onboarding requests and evaluate submissions to meet Pinchin’s requirements.
• Enter vendor data into the Vision system, ensuring accuracy and maintaining organized records.
• Coordinate with Accounts Payable during payment cycles.
• Follow guidelines, seek exception reviews from the risk team when necessary, and communicate regularly with executive-level employees.
• Track WSIB and WCB statuses via online databases for all vendors and update Vision accordingly.
• Verify the consistency, completeness, and accuracy of vendor and insurance data.

• Handle client requests efficiently with appropriate turnaround times.
• Gather information and complete annual prequalification documentation for clients.
• Interact with potential clients to set up in SharePoint (Client Grove) and Vision.
• Review client information against engagement criteria, e.g., retainer policies.
• Maintain the 'Client Grove' database.
• Identify opportunities to improve and automate the client engagement process.
• Collaborate with departments like Accounts Payable, Safety, IT, and Security to gather required information.
• Respond promptly and professionally to client requests.

• Understand RFP/Tender documents and prepare insurance certificates as per requirements, liaising with the Insurance Broker for complex requests.
• Prepare WSIB and WCB Clearance Letters upon request.

• Assist with maintaining employee and organization security clearances, ensuring compliance with company, government, and client security standards.

• Knowledge of insurance, risk mitigation, or strong problem-solving skills with the ability to learn insurance processes.
• Good judgment and critical thinking skills for investigating and resolving issues.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills.
• Post-secondary education with at least 5 years of administrative experience preferred.
• Proficiency with Microsoft Office Suite.
• Eligibility to obtain PWGSC Secret (Level II) Security Clearance, with no criminal record and residence in Canada for the past 5 years.
• Ability to complete and maintain PSPC Controlled Goods Designated Official Certification.
• Maintain confidentiality and professionalism.

We offer competitive salaries, comprehensive benefits, mentoring, career development, community involvement, environmental initiatives, flexible work arrangements, paid personal days, vacation, membership dues reimbursement, wellness accounts, social activities, team events, hotel rates, and more—all within an inclusive, dynamic environment.

Please note that our recruitment may involve online testing, security clearances, and periodic drug and alcohol testing for certain roles. Only shortlisted candidates will be contacted.

• No agency calls, please.

Our employees are the heart of our business. We support skill development and career growth within a culture based on honesty, integrity, and passion for learning.

Pinchin Ltd. provides engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We promote diversity and inclusivity. Reasonable accommodations are available upon request.

• Mid-Senior level

• Full-time

• Finance and Sales

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