HR Coordinator

RJC Engineers; Edmonton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading engineering firm located in Canada is seeking an HR Coordinator to support daily HR operations across Alberta and Saskatchewan. The ideal candidate will manage onboarding processes, maintain HR documentation, and assist with broader HR initiatives. Applicants should have a Diploma or Degree in Human Resources or Business Administration, along with 1-3 years of HR experience. This role offers a collaborative work environment and an extensive benefits package including performance-based bonuses.

Benefits

Generous benefits package

Performance-based bonus

$1000 Health Care Spending Account

Maternity and Parental Leave Top-up Program

Retirement Registered Saving Plan (RRSP)

Qualifications

• 1–3 years of experience in Human Resources, AEC or professional services industry preferred.
• Knowledge of employment law and compliance.
• Experience in HR reporting and analytics is beneficial.

Responsibilities

• Coordinate onboarding processes for new hires and internal transfers.
• Prepare HR documentation including employment verification letters.
• Maintain accurate HR records in the HRIS.
• Provide administrative support for HR initiatives.

Skills

Document preparation

HR administration

Communication skills

Attention to detail

Organizational skills

MS Office proficiency

Data management

Education

Diploma or Degree in Human Resources or Business Administration

Tools

HRIS

Job description

About Us

RJC Engineers is a well‑established, employee‑owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting‑edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast‑paced team tackling exciting and complex projects. You’ll work alongside industry‑leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Candidate Profile

The HR Coordinator supports daily HR operations across the Alberta and Saskatchewan offices, contributing to efficient processes and a positive employee experience. This role is responsible for maintaining accurate HR data, facilitating smooth onboarding, and supporting broader HR initiatives. Key responsibilities include coordinating onboarding activities, managing HR documentation, maintaining HRIS data integrity, partnering with internal teams, and assisting with team projects and employee engagement efforts.

Key Responsibilities

HR Operations & Onboarding

• Coordinate onboarding processes for new hires and internal transfers
• Prepare HR documentation including employment verification letters, salary adjustments, anniversary letters, and policy communications
• Maintain accurate and up‑to‑date employee records in the HRIS
• Process operational and transactional HR data

Support & Projects

• Provide administrative support to Human Resources Business Partner on employee lifecycle activities
• Assist with HR initiatives related to performance management, onboarding, policy updates, job descriptions, and compensation
• Participate in special HR projects focused on process improvement, employee engagement, and program implementation
• Support external events such as campus recruitment initiatives

Collaboration & Employee Support

• Act as a point of contact for employee HR‑related inquiries
• Collaborate with Payroll, Talent Acquisition, Marketing, and Office Administration to support effective HR service delivery
• Handle confidential information with professionalism and discretion

Professional Qualifications & Experience

• Diploma or Degree in Human Resources, Business Administration, or a related field
• 1–3 years of experience in Human Resources, AEC or professional services industry is an asset.
• HRIS and data management experience
• Knowledge of employment law and compliance
• Strong document preparation and HR administration skills
• HR reporting and analytics exposure
• Advanced proficiency in MS Office
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with initiative and autonomy
• Adaptability and a collaborative, team‑oriented mindset
• High level of professionalism and discretion when handling confidential information

What RJC Offers?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance‑based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top‑up Program
• Investing in your future, the opportunity to become part of an employee‑owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Be your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.