Facilities Management à United States

We’re seeking a detail-oriented and organized Invoice Processing Coordinator to manage and process invoices from our retail partners using the internal Vistex system. In this role, you will ensure invoices match our contracts, follow approval procedures, and are coded accurately for our finance records.

You will collaborate closely with Key Account Managers and the finance team to maintain accuracy and up-to-date records. Your work will support our financial tracking and reporting.

• Weekly insurance benefit of $10
• Affordable insurance starting from day one
• Access to an in-office cafeteria
• Gym facilities available on-site
• On-site clinic access
• Two-week vacation plus 5 paid sick days

• Review incoming invoices for accuracy and contract compliance
• Obtain approvals from Key Account Managers before processing
• Follow procedures for invoice coding, using tools like Power BI for reference
• Submit invoices via email to the Vistex inbox for scanning
• Process invoices in Vistex, ensuring data completeness
• Maintain records of processed claims for audit purposes
• Notify the Finance Manager upon invoice processing, sharing claim numbers
• Use standardized templates for communication
• Work with teams to resolve discrepancies

• Excellent attention to detail and accuracy
• Experience with financial systems, preferably Vistex
• Proficient in Microsoft Office, especially Outlook, Excel, Power BI
• Strong organizational and communication skills
• Ability to follow structured workflows
• Experience in invoice processing and coding is a plus
• Bilingual in French and English is required

If you are detail-oriented, motivated, and seeking a long-term career opportunity, we encourage you to apply!

Send your resume to: maude.maheux@randstadsourceright.ca