Administrative Assistant jobs in South Africa

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Application Restrictions: Open to both Internal and external applicants.

Job Type: Administrative/Management

Posting In effect from: 2/5/2025

Closing Application Date: 8/5/2025

Applications will be reviewed starting from the closing date and may continue until the position is filled.

Full/Part Time: Full Time

Admin Type: Ongoing

Anticipated Start Date: 1/5/2025

Position End Date (If Applicable): N/A

The Academic and Administrative Coordinator is responsible for the operational and administrative functions of a Faculty or School. Working closely with the Dean, this position provides administrative support for human resource management, project management, communication, marketing, and academic processes. The Coordinator supervises support staff and is a member of the Faculty's leadership team. The role supports the development and strategy of the Faculty's planning processes. This position requires high-level decision-making, sensitivity, judgment, and handling confidential information related to personnel, performance, finances, and organizational changes. It also involves interaction with internal and external stakeholders and representing the Faculty in various contexts both on and off campus.

• Supports, coordinates, and guides on human resource matters, including:
• Supervises Support Staff and manages performance and workload issues;
• Provides recommendations on HR practices, labour relations, and collective agreements for CUPE and Faculty staff;
• Handles recruitment, selection, and training of Support Staff, Teaching Assistants, Research Assistants, and Laboratory Technicians;
• Represents the Faculty in CUPE grievances, conflict management, and discipline;
• Coordinates professional development and training for support staff;
• Coordinates hiring of sessional, limited-term, and tenure-track faculty;
• Oversees orientations and training for temporary faculty, staff, sessionals, and contractors;
• Manages external contractors per relevant agreements;
• Coordinates course and teacher evaluations and oversees data summaries.

• Coordinates and supports special projects aligned with Faculty goals;
• Develops funding proposals and grant applications under the Dean's guidance;
• Manages accreditation processes if required.

• Plays a key role in strategic and business planning;
• Supports development of academic plans, procedures, and reporting;
• Represents the Faculty on relevant committees and provides input on operational decisions;
• Coordinates communication with internal and external agencies;
• Manages public relations, marketing initiatives, and events.

• Supports technology and equipment use for the Faculty;
• Develops and reviews operational policies and procedures;
• Manages space requirements;
• Participates as a member of the Faculty Council.

Dean

Bachelor's Degree with 10 years' experience or Master's Degree with 5 years' experience.

• Supervisory experience with diverse stakeholders;
• Strong interpersonal, communication, and cultural competency skills;
• Ability to coordinate complex projects;
• Diplomatic, organizational, analytical, and problem-solving skills;
• Advanced computer skills, including MS Office, databases, and data analysis software; knowledge of Colleague is an asset;
• Project management experience with goal setting and independent work skills.

$76,125.00 - $87,001.00 (Admin Pay Band BL)

Thompson Rivers University, Faculty of Arts, Dean's Office

1

Thompson Rivers University > Faculty of Arts > Dean, Faculty of Arts

TRU is committed to merit-based hiring and fostering diversity. We encourage applications from women, Indigenous peoples, Black and People of Colour, persons with disabilities, and those of any sexual orientation or gender identity. Priority will be given to Canadian and permanent residents.

Note: For more about TRU or living in Kamloops/Williams Lake, visit our Careers website. External candidates invited for interviews should bring transcripts.