Academic and Administrative Coordinator - (01230.43)

Thompson Rivers University; Kamloops; On-site; CAD 76,000 - 88,000; Full time

Job summary

An established educational institution is seeking an Academic and Administrative Coordinator to oversee operational and administrative functions within a Faculty. This pivotal role involves managing human resources, coordinating complex projects, and supporting strategic planning efforts. The ideal candidate will possess strong interpersonal skills, advanced computer proficiency, and a proven track record in project management. Join a dynamic team dedicated to fostering diversity and inclusion while making a significant impact in the academic community. If you are ready to take on a leadership role that shapes the future of education, this opportunity is for you.

Qualifications

• Bachelor's Degree with 10 years' experience or Master's with 5 years.
• Supervisory experience with diverse stakeholders required.
• Strong interpersonal and communication skills essential.

Responsibilities

• Coordinates human resource management and supervises staff.
• Manages special projects aligned with Faculty goals.
• Supports planning, communications, and marketing initiatives.

Skills

Supervisory experience

Interpersonal skills

Communication skills

Project management

Analytical skills

Problem-solving skills

Advanced computer skills

Education

Bachelor's Degree with 10 years' experience

Master's Degree with 5 years' experience

Tools

MS Office

Databases

Data analysis software

Colleague

Job description

Academic and Administrative Coordinator - (01230.43)

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Application Restrictions: Open to both Internal and external applicants.

Job Type: Administrative/Management

Posting In effect from: 2/5/2025

Closing Application Date: 8/5/2025

Applications will be reviewed starting from the closing date and may continue until the position is filled.

Full/Part Time: Full Time

Admin Type: Ongoing

Anticipated Start Date: 1/5/2025

Position End Date (If Applicable): N/A

DUTIES

The Academic and Administrative Coordinator is responsible for the operational and administrative functions of a Faculty or School. Working closely with the Dean, this position provides administrative support for human resource management, project management, communication, marketing, and academic processes. The Coordinator supervises support staff and is a member of the Faculty's leadership team. The role supports the development and strategy of the Faculty's planning processes. This position requires high-level decision-making, sensitivity, judgment, and handling confidential information related to personnel, performance, finances, and organizational changes. It also involves interaction with internal and external stakeholders and representing the Faculty in various contexts both on and off campus.

MAJOR RESPONSIBILITIES

Human Resource Management

• Supports, coordinates, and guides on human resource matters, including:
• Supervises Support Staff and manages performance and workload issues;
• Provides recommendations on HR practices, labour relations, and collective agreements for CUPE and Faculty staff;
• Handles recruitment, selection, and training of Support Staff, Teaching Assistants, Research Assistants, and Laboratory Technicians;
• Represents the Faculty in CUPE grievances, conflict management, and discipline;
• Coordinates professional development and training for support staff;
• Coordinates hiring of sessional, limited-term, and tenure-track faculty;
• Oversees orientations and training for temporary faculty, staff, sessionals, and contractors;
• Manages external contractors per relevant agreements;
• Coordinates course and teacher evaluations and oversees data summaries.

Project Management

• Coordinates and supports special projects aligned with Faculty goals;
• Develops funding proposals and grant applications under the Dean's guidance;
• Manages accreditation processes if required.

Planning, Communications and Marketing

• Plays a key role in strategic and business planning;
• Supports development of academic plans, procedures, and reporting;
• Represents the Faculty on relevant committees and provides input on operational decisions;
• Coordinates communication with internal and external agencies;
• Manages public relations, marketing initiatives, and events.

General Operations

• Supports technology and equipment use for the Faculty;
• Develops and reviews operational policies and procedures;
• Manages space requirements;
• Participates as a member of the Faculty Council.

REPORTS TO

Dean

QUALIFICATIONS

REQUIRED EDUCATION, SKILLS AND EXPERIENCE

Bachelor's Degree with 10 years' experience or Master's Degree with 5 years' experience.

• Supervisory experience with diverse stakeholders;
• Strong interpersonal, communication, and cultural competency skills;
• Ability to coordinate complex projects;
• Diplomatic, organizational, analytical, and problem-solving skills;
• Advanced computer skills, including MS Office, databases, and data analysis software; knowledge of Colleague is an asset;
• Project management experience with goal setting and independent work skills.

Pay Band

$76,125.00 - $87,001.00 (Admin Pay Band BL)

Location

Thompson Rivers University, Faculty of Arts, Dean's Office

Number of Hires Needed

1

Organizational Unit

Thompson Rivers University > Faculty of Arts > Dean, Faculty of Arts

Diversity and Inclusion Commitment

TRU is committed to merit-based hiring and fostering diversity. We encourage applications from women, Indigenous peoples, Black and People of Colour, persons with disabilities, and those of any sexual orientation or gender identity. Priority will be given to Canadian and permanent residents.

Note: For more about TRU or living in Kamloops/Williams Lake, visit our Careers website. External candidates invited for interviews should bring transcripts.