Project Coordinator - Oakville - ICI

Newlands Group; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A respected construction company in Burlington, ON is seeking a detail-oriented Project Coordinator. This role involves supporting project management throughout the lifecycle of construction projects, including documentation and coordination with stakeholders. Candidates should have experience in project coordination, knowledge of construction processes, and proficiency in project management software. This position offers an excellent opportunity to grow into a Project Manager role within the ICI sector.

Qualifications

• 24 years of experience in a project coordination role, preferably in ICI construction.
• Strong knowledge of construction processes, documentation, and terminology.
• Eagerness to learn and grow into a Project Manager role.

Responsibilities

• Assist Project Managers with planning, execution, and closeout of projects.
• Prepare, review, and track project documentation including RFIs and progress reports.
• Coordinate with subcontractors, suppliers, and consultants for timely delivery.
• Support project scheduling, cost tracking, and budget monitoring.
• Maintain project files and records in digital and hard copy formats.
• Assist with contract administration and ensure compliance.
• Participate in site meetings and prepare meeting minutes.
• Ensure compliance with health and safety standards.
• Provide day-to-day administrative support to the project team.

Skills

Project management software proficiency

Knowledge of construction processes

Organizational skills

Communication skills

Education

Post-secondary education in Construction Management, Civil Engineering, or related field

Tools

Procore

MS Project

MS Office Suite

Job description

Job Title: Project Coordinator
Location: Burlington, ON
Industry: ICI Construction
Reports To: Project Manager / Senior Project Manager

About the Company

Our client is a respected and growing ICI construction company located in Burlington, ON. They deliver high-quality institutional, commercial, and industrial projects across the Greater Toronto and Hamilton Area. With a reputation for excellence and collaboration, they are seeking a detail-oriented Project Coordinator to join their team and support the successful delivery of projects.

Position Overview

The Project Coordinator will provide essential support to the project management team throughout the project lifecycle. This role involves assisting with documentation, scheduling, procurement, and coordination of project activities to ensure successful execution. It is an excellent opportunity for an ambitious individual looking to grow into a Project Manager role within the ICI construction sector.

Key Responsibilities

• Assist Project Managers with the planning, execution, and closeout of ICI construction projects.
• Prepare, review, and track project documentation including RFIs, submittals, change orders, and progress reports.
• Coordinate with subcontractors, suppliers, and consultants to ensure timely delivery of materials and services.
• Support project scheduling, cost tracking, and budget monitoring.
• Maintain project files, drawings, and records in both digital and hard copy formats.
• Assist with contract administration and ensure compliance with company and client requirements.
• Participate in site meetings, prepare meeting minutes, and follow up on action items.
• Ensure all work is performed in compliance with health and safety standards.
• Provide day-to-day administrative support to the project team and act as a point of communication for stakeholders.

Qualifications

• 24 years of experience in a project coordination role, preferably within the ICI construction industry.
• Strong knowledge of construction processes, documentation, and terminology.
• Proficiency with project management software (e.g., Procore, MS Project) and MS Office Suite.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and internal teams.
• Post-secondary education in Construction Management, Civil Engineering, or a related field is an asset.
• Eagerness to learn and grow into a Project Manager role.