Office Administrative Assistant

Epoch Biodesign; Coquitlam; On-site; CAD 50,000 - 60,000; Full time

Job summary

A clean technology startup in Coquitlam is seeking an Office Assistant to ensure smooth office operations and foster a welcoming environment. The ideal candidate will manage scheduling, support onboarding, and coordinate team events. This role is perfect for detail-oriented individuals who thrive in fast-paced settings and are passionate about sustainability. Competitive salary and benefits package offered.

Benefits

3 weeks paid vacation

Extended health, dental, and vision

RRSP matching

Regular company socials

Free electric vehicle charging

Qualifications

• Must be personable and upbeat to create an inviting space.
• Comfortable working independently and collaboratively.
• Self-motivated with the ability to manage multiple projects.

Responsibilities

• Ensure the office runs smoothly and stays stocked.
• Answer office phone and handle administrative emails.
• Organize monthly cultural initiatives and company socials.

Skills

Communication skills

Organization

Detail-oriented

Tech-savvy

Tools

Google Workspace

Job description

Office Assistant

Position Type: Full-time

Company Name: Moment Energy

Job Location: In-person at #103 - 7 Burbidge St, Coquitlam, BC

Want to make a positive impact on the world?

The Opportunity

The recruiting team at Moment Energy is finding talent that will help us with our mission to enable all retired EV batteries to be repurposed by 2030, to provide worldwide access to clean, affordable, and reliable power! This role partners closely with the engineering team and leadership to identify and attract exceptional candidates. Our recruiting team supports mechanical, electrical, power electronics firmware, software development, and battery engineering teams. We are looking for someone with a strong technical aptitude, exceptional verbal communication skills, and the ability to work in a fast-paced start up environment.

The Role

• Pay: $50,000 - $60,000
• Location: In-person, Moment Energy Coquitlam Office
• Benefits:
• • 3 weeks paid vacation plus 1 week off between Christmas and New Year's
  • Extended health, dental, and vision benefits plan
  • RRSP matching
  • Regular company socials, events and weekly fitness and yoga
  • Free electric vehicle charging
  • Open and collaborative company culture!

Responsibilities and Duties

The Office Assistant is the heart of our company and key to our operational success at Moment Energy! As the workspace owner, you'll ensure the office runs smoothly, stays stocked, and feels welcoming to employees and our visitors. You are the go-to person for everything on-site, from supplies and events to on-boarding support and space management. This person will be a multi-tasking ninja!

Key Responsibilities:

• Support with scheduling meetings, reserving room bookings and welcoming guests into the office
• Answer office phone, handle administrative emails and maintain general purchase requests.
• Take ownership of company food orders, grocery restocks, general office purchases and office supply management.
• Organize and coordinate monthly company cultural initiatives and socials, weekly lunch/dinners, and other activities to foster a positive work culture.
• Prepare meeting rooms for regular company meetings, including obtaining needed reports for leadership teams.
• Support on-boarding and off-boarding logistics—welcome desk setup, new hire documentation, laptop access, new hire orientation, and other related tasks.
• Onboard employees into the company benefits plan and be equipped to answer related questions.
• Help implement office guidelines and policies, as directed by Human Resources or Co-founders.
• Provide general IT support for computer and laptop setups.
• Assist in travel bookings and accommodations for business travel.
• Assist with basic bookkeeping, such as processing invoices, tracking expenses, and managing office budget.
• Take ownership of office maintenance procedures - i.e. coordinating with cleaners, waste collection groups and utility providers to ensure seamless office operations.
• Maintain a clean and organized office environment and oversee office inventory, including computers, desks, and workstations.
• Work with the marketing team to arrange company merchandise designs and orders, holiday gift baskets, and more.
• Provide administrative support for special events and projects by other departments as necessary.
• You are the office cheerleader!

The Candidate

We’re looking for individuals with the following traits, skills, and experiences:

• Personable and upbeat, you know how to make a space feel inviting!
• Comfortable working independently, but collaborative and communicative with teammates.
• Detail-oriented and naturally organized, you love systems, checklists, and follow-through.
• Tech-savvy and familiar with tools like Google Workspace.
• Excellent written and verbal communication skills.
• Self-motivated, organized, and able to manage multiple projects simultaneously.

Why join us?

• Be part of a mission-driven company focused on creating sustainable energy solutions and making a positive impact on the world.
• Contribute to building and scaling a company from the ground up, where your work will have a direct and meaningful impact.
• Enjoy a dynamic, fast-paced work environment where every day brings new challenges and opportunities to grow.
• Thrive in a workplace that values collaboration, wellness, and celebrating successes, with regular company socials, fitness sessions, and more.

About Moment Energy

Moment Energy is a cleantech startup with a team of passionate innovators revolutionizing the energy storage industry. Founded by four tech entrepreneurs, our mission is to provide worldwide access to clean, reliable, and affordable power. How do we do it? By repurposing retired electric vehicle batteries into state-of-the-art battery energy storage systems, giving these powerful resources a second life and a lasting impact.

Our vision goes beyond sustainability; it’s about driving meaningful change. As one of the Top 100 Global Cleantech Companies of 2023, we’ve forged relationships with automakers like Mercedes-Benz Energy and Nissan North America to accelerate the global transition to a greener future. With Series A funding secured and support from the U.S. Department of Energy to build a gigafactory, we’re on the cusp of scaling our groundbreaking solutions to redefine the energy landscape and create a cleaner, brighter tomorrow.

We're a fast-paced and dynamic team.

Every day you'll be taking on a new challenge and learning something new. You'll take on a wide breadth of tasks and contribute to disrupting the battery industry. You'll be part of a tight-knit team that is working together to save the planet! Fun, health, and wellness are incorporated into our daily schedule and we encourage all our team members to bring innovative ideas to the table to create an interactive workplace.

You’ll love this role if you...

• Are passionate about the environment and are excited to build sustainable solutions for the cleantech industry!
• Are a self-starter, active learner, and want to make a positive impact on the world.
• Believe in the vision of what we're doing at Moment Energy.
• Love building and nurturing high-performing teams.
• Have helped grow and build an amazing culture at a fast-paced startup.

Our Commitments

Moment Energy is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, including our work environment. We especially welcome applications from Indigenous peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

Our Values

We’re Building a Greener Future Together:

We infuse passion for our cleantech mission into every aspect of our work and incorporate fun into the workplace. We motivate one another, celebrate our successes and embrace eco-friendly practices to reduce our carbon footprint.

We Prioritize our Customer’s Needs:

We place our customers at the core of everything we do, ensuring that every decision considers their needs and aims to provide increased value to them. We provide reliable support for our customers, every step of the way.

We’re Open, Honest and Accountable:

We prioritize open and honest communication to foster mutual understanding, strengthen knowledge sharing, and reduce miscommunication within the team. We admit when we’ve made a mistake, and remedy our actions. We transparently communicate outcomes whether good, bad, or unexpected.

We Think and Act like Owners:

We’re self-starters that proactively embrace new challenges along with personal and collective ownership of responsibilities in the organization. We focus on growth, not titles, and we do what needs to be done.

We Treat Everyone with Respect:

We actively listen, share openly, and work together towards common goals. We treat one another with mutual respect to cultivate an inclusive environment where everyone feels accepted, supported, and heard. We keep an open mind and are willing to learn.

For more information on us please visit:

Our website: https://www.momentenergy.com/

Our LinkedIn page: https://www.linkedin.com/company/momentenergy