Executive Assistant

GGFL LLP; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading accounting firm in Ottawa is seeking a highly organized Executive Assistant to support Partners and clients. Responsibilities include managing calendars, preparing important documentation, and ensuring exceptional client service. The ideal candidate will have a diploma in Business Administration, experience in an executive support role, and strong proficiency in Microsoft Office. This position offers competitive compensation and a collaborative work environment.

Benefits

Competitive compensation

Dynamic work environment

Supportive team of professionals

Qualifications

• Experience in an Executive Assistant or senior administrative support role, ideally in a professional services environment.
• Strong written and verbal communication skills in English; French is an asset.
• Advanced proficiency with Microsoft Office applications.

Responsibilities

• Prepare, review, and format correspondence, presentations, reports, and confidential materials.
• Manage executive calendars, including meeting coordination and travel arrangements.
• Support various administrative needs including project tracking and engagement management.

Skills

Organizational skills

Attention to detail

Discretion and confidentiality

Communication skills

Problem-solving

Education

Diploma or certificate in Business Administration or related field

Tools

Microsoft Office

Job description

Overview

At GGFL, our work is our pride, people are our strength, we embrace change and grow with it and we work collaboratively.

GGFL is the tax planning and accounting firm for Ottawa’s successful business owners. Our clients count on us to deliver sound business advice and financial strategies stemming from our tax planning, accounting, auditing, and assurance expertise.

We have a wonderfully diverse group of amazing professionals from all different backgrounds.

We are seeking a highly organized, professional, and proactive Executive Assistant to support our Partners and client in delivering exceptional results. This role is ideal for a candidate who thrives in a fast-paced environment, demonstrates outstanding attention to detail, and consistently exercises discretion and sound judgment.

Key responsibilities

• Prepare, review, and format correspondence, presentations, reports, and confidential client materials.
• Acts as a contact and liaison between our clients and internal parties.
• Manage executive calendars, including meeting coordination, travel arrangements, and scheduling across multiple stakeholders.
• Assist with preparing year-end client packages and maintaining sensitive documentation with a high level of confidentiality.
• Draft and respond to internal and external communications on behalf of the management team.
• Support various administrative needs, including project tracking, filing tax returns, engagement management, and committee work.
• Organize and facilitate client meetings and events, ensuring all logistics and materials are prepared and follow-up actions are completed.
• Collaborate with other administrative professionals to streamline processes and uphold high standards across the firm.

Why join us?

• At GGFL you will get a dynamic and respectful work environment that values excellence, integrity, and collaboration.
• The opportunity to work closely with firm leadership and contribute meaningfully to our operations.
• A supportive team of professionals committed to delivering high-quality service to our clients.
• Competitive compensation and benefits package.

The ideal candidate would have

• Diploma or certificate in Business Administration or a related field.
• Experience in an Executive Assistant or senior administrative support role, ideally in a professional services environment.
• Strong written and verbal communication skills in English (bilingualism in French is considered an asset).
• Advanced proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), ability to adapt and learn new software.
• Exceptional organizational, time management, and problem-solving abilities.
• Demonstrated discretion, confidentiality, and sound decision-making.
• Ability to work independently and collaboratively within a team-based environment.

GGFL is committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process. Please contact P&[e-mail] if you require accommodation. We thank all applicants for their interest but only those selected for an interview will be contacted.

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