EXECUTIVE ASSISTANT

Commit Learning SchoolHouse; Alberta; On-site; CAD 40,000 - 60,000; Full time

Job summary

An educational institution in Alberta is seeking a personal assistant to provide administrative support. The role requires proven personal assistant experience, strong organizational skills, and bilingual communication in Mandarin Chinese and English. Responsibilities include managing schedules, liaising with the Director, and producing various documents. This position offers the opportunity to contribute to a dynamic educational environment.

Qualifications

• Proven work experience as a personal assistant is preferred.
• Knowledge of office management systems and procedures.
• Ability to multitask and prioritize daily workload.

Responsibilities

• Point of contact and directly liaise with the Director.
• Manage diary and schedule meetings and appointments.
• Produce reports, presentations, and briefs.

Skills

Organisational skills

Communication skills

Time management

Bilingual in Mandarin Chinese & English

Analytical skills

Tools

MS Office

Job description

Responsibilities

• Point of contact and directly liaise with the Director
• Screen and direct phone messages and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Take dictation and minutes
• Produce reports, presentations and briefs
• Devise and maintain an office filing system

Requirements

• Proven work experience as a personal assistant is preferred
• Knowledge of office management systems and procedures
• Outstanding organisational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills

Discretion and confidentiality

• Integrity and professionalism
• Effectively bilingual in Mandarin Chinese & English in order to communicate with relevant business stakeholders
• Familiarity with legal documentation and general corporate work is a plus
• Proven project & crisis management skills
• Proficiency in MS office
• Strong analytical, interpersonal, and communication skill