administrative assistant

Northcan Construction LTD; Edmonton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A construction company in Edmonton is looking for an organized individual to coordinate office operations on-site. Responsibilities include scheduling appointments, coordinating information flow, supervising staff, and maintaining filing systems. Candidates should have at least a secondary school graduation certificate and experience in a similar role is preferred. The role requires excellent communication and multitasking abilities.

Qualifications

• 1 to 2 years of experience in a similar role.
• Experience in the construction work setting.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Coordinate the flow of information within the team.
• Record and prepare minutes of meetings.
• Oversee the analysis of employee data and information.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Attention to detail

Ability to work independently

Organized

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience and work setting

Experience: 1 year to less than 2 years

Work setting: Construction

Work location: On site — work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Supervise other workers
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized