Jobs in Vereinigte Arabische Emirate

Talent & Culture Coordinator/ Executive Assistant

What's in it for you:

• Employee benefit card offering discounted rates worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities like Planet 21

What you will be doing:

Talent & Culture

Reporting to the Cluster Manager Talent & Culture, responsibilities and essential job functions include but are not limited to the following:

• Consistently offer professional, friendly, and engaging service.
• Assist in the day-to-day operation of the Talent & Culture department.
• Provide all office administration duties such as written correspondence, mail, photocopying, and ordering office supplies.
• Receive internal and external calls and in-person visitors to the department, answer inquiries as needed, schedule appointments, direct calls to team members, and follow up with messages.
• Complete reference and background checks, make job offers, and process all new hire paperwork as required. Handle incoming and outgoing mail.
• Coordinate and support all units regarding Pension, Medical, or other assistance they may require.
• Update and ensure bulletin boards are clean and attractive to read.
• Maintain accurate and confidential filing systems for correspondence, policies, standards, regulations, and other office matters.
• Manage accurate and efficient personnel filing system.
• Prepare colleagues' ID and name badges.
• Prepare all letter correspondence for colleagues.
• Maintain colleagues' information using the current system, update it by completing new hire Employee Action forms, create new employee files, and review files for accuracy.
• Coordinate with department admin assistants and coordinators to verify attendance information.
• Assist colleagues with document requirements.
• Book onboarding flights for new executives and expatriates.
• Liaise with payroll for effective and timely administration.
• Complete hotel and Corporate T&C related reports and submissions promptly.
• Manage all aspects of the exit procedure for departing colleagues, including visa cancellations, document requirements, and flights if applicable.
• Manage locker availability for all colleagues.
• Prepare new colleague orientation documents as needed.
• Assist with and support colleague events.
• Follow departmental policies and safety policies.
• Perform other duties as assigned.

Executive Office

• Manage calendars and organize meetings according to leadership priorities.
• Assist with personal tasks such as managing appointments, organizing documents, and handling correspondence.
• Provide administrative support including drafting, proofreading, preparing presentations, note-taking, conducting research, and executing special projects.

Remote Work : No

Employment Type : Full-time