Jobs in Dubai, Émirats arabes unis

We are seeking a sharp, reliable, and personable Executive Assistant to support executive leadership and oversee administrative functions across a diverse group of business entities. This role is ideal for someone who is eager to leverage modern AI tools, thrives in a multi-faceted environment, and has excellent interpersonal skills with a strong willingness to learn.

Key Responsibilities:

• Provide comprehensive executive support, including calendar and email management, travel coordination, and meeting arrangements.
• Act as a central communication point for internal teams and external stakeholders with professionalism and diplomacy.
• Manage office administration tasks such as vendor coordination, office supplies, and facility needs.
• Supervise or assist support staff across multiple entities and streamline administrative processes.
• Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave management.
• Prepare reports, presentations, and correspondence as required.
• Organize and manage internal meetings, events, and team communications.
• Monitor and follow up on projects, deadlines, and key deliverables.
• Handle sensitive information with discretion and confidentiality.
• Be open to learning industry-specific basics to improve workflow and communication.
• Explore emerging AI technologies and collaborate with IT consultants to support business efficiency.

Qualifications & Requirements:

• Previous experience as an Executive Assistant, Office Manager, or in a similar administrative role (experience with IT/tech companies is preferred).
• Strong interpersonal, communication, and relationship-building skills.
• Highly organized, detail-oriented, and dependable.
• Comfortable managing multiple responsibilities across different business units.
• Excellent command of English (written and spoken); additional languages are an advantage.
• Proficiency in Microsoft Office and other productivity tools.
• Bachelor’s degree preferred, though not mandatory with relevant experience.
• A proactive mindset and strong willingness to grow within the organization.