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Job summary
A leading educational institution in Abu Dhabi is seeking an Assistant Manager for Institute Academic Programs. This role involves managing event logistics, ensuring program adherence to policies, and assisting in the development of academic programs. Candidates must possess a Bachelor's degree and experience in event management and budget administration. Join us in supporting academic initiatives and enhancing program efficiency.
Responsibilities
- Handle scheduling of meeting programs.
- Meet with POs to evaluate and advise on program logistics.
- Systematize program information and distribute to stakeholders.
- Provide assistance in developing academic programs and reports.
- Review and update conference/workshop guidelines.
- Monitor on-site programs and resolve issues.
- Coordinate with public safety and external affairs.
- Manage the NYUAD Institute Archive.
- Promote institute programs.
- Collect data for post-event debriefing.
- Establish links with external scholars.
- Oversee travel booking for academic programs.
- Analyze Conference/Workshop Guidelines.
- Archive institute papers.
- Process open seminar and workshop programs.
- Monitor academic program information.
Skills
Education
Position: Assistant Manager, Institute Academic Programs. This NYU Abu Dhabi role reports to the Affiliate Director, Academic Programs and supports the Institute's operations, academic programs, and related administrative management.
- Handle scheduling of meeting programs (20-25 per academic year).
- Meet with POs to evaluate and advise on program organizing and logistics.
- Connect Institute policies and procedures.
- Systematize all program information (logistics, planning) and distribute details to key stakeholders.
- Provide assistance (data analysis) to the Associate Supervisor of Institute Programs in developing academic programs and preparing reports.
- Review, edit, and update all documents related to conference/workshop guidelines.
- On-site program monitoring (registration, communication, travel solutions).
- Address and resolve issues that arise during programs, promptly and independently.
- Coordinate with NYUAD Public Safety on campus access and security; coordinate with External Affairs for public programs.
- Manage the NYUAD Institute Archive (digital and physical).
- Promote Institute programs to the NYUAD community.
- Collect data for post-event debriefing files.
- Help establish links between NYUAD and external scholars and specialists.
- Refine the settlement process for Academic Programs.
- Oversee travel booking for Academic Programs; manage the process between agents and POs; track special requests and budget authorizations for travel; provide training to travel representatives when required.
- Analyze and apply Conference/Workshop Guidelines.
- Oversee the admin assistant in archiving all Institute papers (payments, contracts, press releases).
- Process the open seminar and workshop programs (DCT process).
- Process and follow up on all post-workshop/conference evaluation records and External Affairs information.
- Monitor academic program information and assemble necessary statistics for APR.
- Education: Bachelor's degree required.
- Experience: Event management.
- Experience: Budget administration.
- Experience: Operational handling.
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