Technical jobs in United States

About the job: Payroll Manager

Direct reports:

• Payroll Supervisor
• Payroll Administrators
• Payroll Clerks
• Clocking Clerks
• Filing Clerk
• Benefits Consultant

Purpose of the job:

Manage the activities of the payroll department to ensure accurate and timely payment of salaries and wages. Ensure compliance with all legal and legislative requirements related to payroll. Process all death, disability, and termination claims.

Key relationships (internal & external):

• Internal: HR, Finance, Management, all staff
• External: SARS, Sage/VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors/service providers, MIBCO

Critical experience:

• 10+ years payroll management experience in a medium-sized organization, handling multiple payrolls (monthly and weekly)
• SARS returns
• Comprehensive knowledge of MIBCO agreement
• Proficiency in Sage 300 People
• Knowledge of clocking systems (ERS Biometrics)
• Intermediate financial knowledge

Minimum Education:

• Matric and/or payroll or accounting diploma

Technical (systems) knowledge required:

• Microsoft Office Suite (Advanced)
• Relevant payroll system
• SARS online systems
• Online banking systems
• ESS
• WCA / RMA online

Complexity for decision making:

Tactical

Job outputs:

Key Performance Areas & Tasks:

• Completion and submission of all statutory and legislative requirements, including EMP 201, WCA returns, SARS submissions
• Support payroll supervisor in team management
• Ensure timely and accurate payroll activities: loading new employees, applying correct pay rates, managing provident funds, vehicle and petrol tax, leave methods, ESS linkage, termination payments, payroll reconciliations, bank payments, Salesforce salary uploads
• Utilize payroll systems effectively: employee linking, system updates, new company setup, legislative registrations, data sign-off
• Provide reports to HR and government, create ad hoc reports as needed
• Train payroll staff, develop training manuals, perform performance management and disciplinary actions
• Ensure leave forms are approved and ESS is used for leave records