Admin Assistant to CEO

Hubtiger; Johannesburg; Hybrid; ZAR 200 000 - 300 000; Part time

Job summary

A South African SaaS company is seeking a reliable, detail-oriented Personal Assistant to support senior leadership. The role involves managing daily administration, scheduling, finance support, and operational tasks. Ideal candidates should have proven experience in an administrative role, strong organisational skills, and be comfortable working independently. This flexible, part-time hybrid position offers opportunities for growth within the company, where ownership and balance are valued.

Qualifications

• Proven experience in an administrative or assistant role.
• Ability to work independently and manage priorities.
• Familiarity with basic bookkeeping or invoicing is a plus.

Responsibilities

• Manage inboxes and flag priority items.
• Book meetings and manage calendars.
• Assist with invoice tracking and basic reconciliations.
• Prepare simple reports or summaries.

Skills

Organisational skills

Time-management skills

Attention to detail

Proactivity

Comfortable with Google Workspace

Job description

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Hubtiger is a South African SaaS company building software that helps retail businesses run better day to day. We work with customers across multiple countries, providing tools that improve operations, customer experience, and efficiency in-store.

We are a growing, product-led business with a strong focus on ownership, balance, and doing things properly. As we scale, we are looking for practical, reliable people who take pride in keeping things organised and moving.

Role Summary

We are looking for a reliable, detail-oriented Personal Assistant to help keep day-to-day admin running smoothly. This role supports senior leadership with general administration, coordination, and follow-ups, freeing up time to focus on higher-impact work.

This is a hands-on role suited to someone organised, proactive, and comfortable working independently.

Time Commitment

Hybrid role: Hybrid / Johannesburg preferred. 2-3 days in the office

Key Responsibilities

General Administration

Manage inboxes and flag priority items

Draft and format basic documents, emails, and letters

Organise files, folders, and shared drives

Maintain simple trackers, lists, and spreadsheets

Scheduling and Coordination

Book meetings and manage calendars

Send meeting invites and follow-ups

Take brief notes or action points when required

Coordinate across multiple people and time zones

Finance and Admin Support

Assist with invoice tracking and basic reconciliations

Upload and organise receipts and supporting documents

Follow up on outstanding admin items

Operational Support

Prepare simple reports or summaries

Handle one-off admin tasks as they arise

Support ad hoc projects when needed

Skills and Experience

Proven experience in an administrative or assistant role

Strong organisational and time-management skills

High attention to detail and follow-through

Comfortable with Google Workspace (Docs, Sheets, Calendar)

Able to work independently and manage priorities

Personal Attributes

Trustworthy and discreet

Proactive and solution-focused

Reliable and consistent

Comfortable in a fast-moving, startup-style environment

Nice to Have

Experience supporting founders or senior leadership

Familiarity with basic bookkeeping or invoicing

Experience working in a hybrid role

What Success Looks Like

Admin tasks are handled efficiently and on time

Calendars, inboxes, and documents are well organised

Fewer follow-ups required from leadership

Things get done without needing reminders

Work closely with senior leadership with real visibility into how a growing SaaS business operates

Your work directly reduces friction and improves how the business runs day to day

Flexible, part-time role with trust and autonomy

Supportive, down-to-earth team that values ownership and balance

Opportunity for the role to grow over time as the business scales

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