Strategic Executive Assistant to C‑Suite Leaders

NTT DATA, Inc.; Johannesburg; On-site; ZAR 300 000 - 600 000; Full time

Job summary

A leading technology services company in Johannesburg is looking for an Executive Assistant to provide administrative support to Chief Executives and Senior Leadership. Responsibilities include managing schedules, organizing travel, preparing documents, and maintaining confidentiality. Candidates should have excellent communication and organizational skills, a bachelor's degree, and relevant experience, preferably in a global organization. This on-site position offers the opportunity to work in a dynamic environment that values diversity and inclusion.

Qualifications

• Excellent written and verbal communication skills are crucial for conveying information.
• Excellent interpersonal skills with a proactive approach to work.
• Ability to efficiently manage time and executive commitments.
• Strong organizational skills are essential for managing schedules.
• Display confidentiality, discretion, and professionalism.
• Ability to handle unexpected issues and find creative solutions.
• Ability to prioritize and coordinate initiatives or events.
• High attention to detail, especially in scheduling and document preparation.
• Strong project management skills for handling complex tasks.

Responsibilities

• Scheduling and managing Executive appointments, meetings, and travel arrangements.
• Coordinating and prioritizing Executive’s daily schedule.
• Servicing as a gatekeeper for phone calls and visitors.
• Preparing and editing documents, reports, and presentations.
• Maintaining organized digital and physical files.
• Creating detailed itineraries and managing travel logistics.
• Taking meeting minutes and following up on action items.
• Tracking and managing expenses for the Executive.
• Assisting in managing special projects and research.
• Interfacing with internal and external stakeholders.
• Maintaining confidentiality regarding sensitive information.
• Organizing events, conferences, or team-building activities.
• Providing personal assistance as requested.

Skills

Written and verbal communication skills

Interpersonal skills

Time management

Organizational skills

Confidentiality

Problem-solving

Prioritization

Attention to detail

Project management

Education

Bachelor's degree in business or management

Job description

A leading technology services company in Johannesburg is looking for an Executive Assistant to provide administrative support to Chief Executives and Senior Leadership. Responsibilities include managing schedules, organizing travel, preparing documents, and maintaining confidentiality. Candidates should have excellent communication and organizational skills, a bachelor's degree, and relevant experience, preferably in a global organization. This on-site position offers the opportunity to work in a dynamic environment that values diversity and inclusion.