Executive Assistant

NTT DATA, Inc.; Johannesburg; On-site; ZAR 300 000 - 600 000; Full time

Job summary

A leading technology services company in Johannesburg is looking for an Executive Assistant to provide administrative support to Chief Executives and Senior Leadership. Responsibilities include managing schedules, organizing travel, preparing documents, and maintaining confidentiality. Candidates should have excellent communication and organizational skills, a bachelor's degree, and relevant experience, preferably in a global organization. This on-site position offers the opportunity to work in a dynamic environment that values diversity and inclusion.

Qualifications

• Excellent written and verbal communication skills are crucial for conveying information.
• Excellent interpersonal skills with a proactive approach to work.
• Ability to efficiently manage time and executive commitments.
• Strong organizational skills are essential for managing schedules.
• Display confidentiality, discretion, and professionalism.
• Ability to handle unexpected issues and find creative solutions.
• Ability to prioritize and coordinate initiatives or events.
• High attention to detail, especially in scheduling and document preparation.
• Strong project management skills for handling complex tasks.

Responsibilities

• Scheduling and managing Executive appointments, meetings, and travel arrangements.
• Coordinating and prioritizing Executive’s daily schedule.
• Servicing as a gatekeeper for phone calls and visitors.
• Preparing and editing documents, reports, and presentations.
• Maintaining organized digital and physical files.
• Creating detailed itineraries and managing travel logistics.
• Taking meeting minutes and following up on action items.
• Tracking and managing expenses for the Executive.
• Assisting in managing special projects and research.
• Interfacing with internal and external stakeholders.
• Maintaining confidentiality regarding sensitive information.
• Organizing events, conferences, or team-building activities.
• Providing personal assistance as requested.

Skills

Written and verbal communication skills

Interpersonal skills

Time management

Organizational skills

Confidentiality

Problem-solving

Prioritization

Attention to detail

Project management

Education

Bachelor's degree in business or management

Job description

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Executive Assistant is a seasoned role and has the primary responsibility to provide administrative support to Chief Executives and Senior Executive Vice Presidents within the organization. This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature. This role collects and prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organization and may at times also be required to make high-level contacts of a sensitive nature inside and outside of the organization. The Executive Assistant works on problems of diverse scope where analysis of data requires evaluation of identifiable factors and typically works to resolve and assess a wide range of issues in creative ways.

Key responsibilities

• Schedules and manages the Executive level appointments, meetings, and travel arrangements.
• Coordinates and prioritizes Executive’s daily schedule, ensuring they are well-prepared for each engagement.
• Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
• Prepares and edits documents, reports, and presentations on behalf of Executive.
• Maintains organized and easily accessible digital and physical files.
• Creates detailed itineraries and ensures all travel logistics are smooth.
• May be required to take meeting minutes and follow up on action items.
• Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
• Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
• Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
• Maintains strict confidentiality regarding sensitive information and conversations.
• Organizes and coordinates events, conferences, or team-building activities as needed.
• May provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executive.
• Performs any other related tasks as required.

To thrive in this role, you need to have

• Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
• Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business.
• Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
• Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
• Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
• Ability to handle unexpected issues and finding creative solutions.
• Ability to prioritize and coordinate initiatives, events or activities.
• High attention to detail is important, especially when dealing with scheduling, document preparation, and record-keeping.
• Strong project management skills are important to manage any special initiatives or handle complex tasks effectively.

Academic qualifications and certifications

• A bachelor's degree is preferred, such as a degree in business, management, or a related field can be particularly advantageous or related equivalent level of experience.

Required experience

• Seasoned demonstrated experience gained within a similar role, preferably within a global organization.
• Seasoned experience supporting Executive level leadership within a global organization.
• Seasoned experience dealing with highly sensitive and confidential information.

Workplace type

On-site Working

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

Third parties fraudulently posing as NTT DATA recruiters

NTT DATA recruiters will never ask job seekers or candidates for payment or banking information during the recruitment process, for any reason. Please remain vigilant of third parties who may attempt to impersonate NTT DATA recruiters—whether in writing or by phone—in order to deceptively obtain personal data or money from you. All email communications from an NTT DATA recruiter will come from an @nttdata.com email address. If you suspect any fraudulent activity, contact us.