Personal Assistant (PA) to CEO

Blue Pearl HQ; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A business in the executive support sector is seeking a highly organized Personal Assistant to support the CEO in Johannesburg. The successful candidate will manage schedules, meetings, and travel logistics, ensuring smooth operations. Key requirements include proven experience in administrative support, strong communication skills, and proficiency in Microsoft Office and Google Workspace. This role offers exposure to executive leadership in a dynamic environment with opportunities for professional growth.

Benefits

Career growth opportunities

Dynamic work environment

Exposure to strategic business operations

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Manage and maintain the CEO’s diary efficiently.
• Coordinate internal and external meetings.
• Book and manage travel arrangements for the CEO.
• Coordinate logistics for company events and workshops.

Skills

Organizational skills

Time-management skills

Communication skills

Multitasking

Professionalism

Discretion

Attention to detail

Tools

Microsoft Office

Google Workspace

Job description

Overview

Blue Pearl is seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the CEO. The successful candidate will play a critical role in ensuring the smooth day-to-day operation of the CEO’s office, managing schedules, meetings, travel, and logistics, while providing professional administrative and operational support.

Key Responsibilities

• Executive & Diary Management
  • Manage and maintain the CEO’s diary, ensuring efficient scheduling and prioritization of meetings.
  • Coordinate internal and external meetings, including preparation and follow-ups.
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
• Meetings & Office Coordination
  • Book and manage boardrooms and office meetings.
  • Prepare agendas, take accurate minutes during meetings, and distribute action items.
  • Ensure meeting logistics are arranged (venues, equipment, catering where required).
• Travel & Accommodation
  • Book flights, accommodation, and ground transportation for the CEO.
  • Manage travel itineraries and ensure seamless end-to-end travel arrangements.
• Events & Logistics
  • Coordinate logistics for company events, workshops, and executive functions.
  • Liaise with vendors, venues, and service providers to ensure successful event execution.
• Administrative Support
  • Handle confidential and sensitive information with discretion.
  • Assist with general office administration duties as required.
  • Support ad-hoc tasks to ensure the smooth running of executive and office operations.

Requirements

• Key Requirements:
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to multitask, prioritize, and work under pressure.
  • High level of professionalism, discretion, and confidentiality.
  • Proficiency in Microsoft Office / Google Workspace tools.
  • Strong attention to detail and problem-solving ability.
• Desirable Skills & Attributes:
  • Experience supporting C-level executives.
  • Event coordination or logistics experience.
  • Proactive, self-driven, and solution-oriented mindset.
  • Ability to work independently and collaboratively.

Why Join Blue Pearl?

• Opportunity to work closely with executive leadership.
• Exposure to strategic business operations.
• Dynamic, fast-paced, and professional environment.
• Career growth and development opportunities.

Must be based in JHB North as the role is on-site.