Virtual Assistant

DevFinders; Cape Town; Remote; ZAR 50,000 - 200,000; Full time

Job summary

A growing remote support firm is seeking a detail-oriented Virtual Administrative Assistant with strong Excel skills. You will manage spreadsheets, organize records, and support various administrative tasks. The ideal candidate has 3+ years of experience in a similar role and is comfortable working independently in a remote environment. Enjoy 40 days of paid annual leave and embrace the opportunity to work from anywhere you are most productive.

Benefits

40 days of paid annual leave

Fully remote work

Qualifications

• At least 3 years of experience in an administrative or operations support role.
• Exceptional attention to detail with accuracy at the forefront.
• Self-motivated and confident in setting priorities.

Responsibilities

• Manage and update spreadsheets to support reporting.
• Record and organise meeting notes accurately.
• Handle incoming calls, emails, and client requests.

Skills

Advanced Excel skills

Organisational skills

Excellent communication

Time management

Tools

Microsoft Office / 365

CRM platforms

Job description

Overview

We’re Looking for a Detail-Oriented Virtual Administrative Assistant with Strong Excel Skills

Do you thrive on bringing order to busy workdays and enjoy working with data? We’re looking for someone who not only keeps operations running smoothly but also has advanced Excel skills—comfortable with spreadsheets, formulas, pivot tables, and turning information into clear reports. You’ll be the go-to person connecting people, projects, and clients, while ensuring our records and reporting are accurate, reliable, and easy to understand.

What You’ll Be Doing

• Manage and update spreadsheets, applying formulas, pivot tables, and data organisation to support reporting and decision-making.
• Record, organise, and share meeting notes in a timely and accurate way.
• Manage incoming calls, emails, and client requests with professionalism and discretion.
• Maintain up-to-date records across different platforms so information is always reliable and easy to find.
• Support cross-department projects, helping teams stay on schedule.
• Take care of everyday admin tasks like scheduling, document prep, and information management.
• Explore and adopt tools or software that can improve how we work.
• Handle all responsibilities with confidentiality and a professional approach.

Who We’re Looking For

• Someone with strong Excel skills (spreadsheets, formulas, pivot tables, and reporting are second nature).
• A clear, confident, and approachable communicator.
• Highly organised and proactive—able to see what’s needed before being asked.
• Detail-oriented and structured, with a natural ability to keep track of multiple moving parts.
• Comfortable working independently in a remote setup while staying closely connected with the team.
• Quick to learn and adapt to new systems, processes, and technologies.

What We Offer

• 40 days of paid annual leave.
• A fully remote role—work from wherever you’re most productive.

Why You’ll Enjoy Working With Us

We believe strong teams are built on reliable support. Here, you won’t just be “doing admin”—your Excel and organisational skills will play a vital role in how we operate. You’ll collaborate with motivated colleagues who value initiative, teamwork, and genuine care for one another’s success. If creating order, supporting a fast-moving team, and making an impact through accurate reporting and efficient operations excites you, we’d love to hear from you.

Qualifications

• At least 3 years of experience in an administrative, operations, or similar support role
• Advanced Excel expertise—comfortable with spreadsheets, formulas, pivot tables, and producing accurate reports
• Strong working knowledge of Microsoft Office / 365 tools
• Familiarity with CRM platforms or comparable systems (a strong plus)
• Exceptional attention to detail, with accuracy and quality at the forefront
• Highly organised and dependable, with excellent time management skills
• Self-motivated and confident in setting priorities, working independently, and meeting deadlines
• Tech-savvy and quick to adapt to new tools, platforms, and processes
• Clear and professional communication skills, both written and spoken, with excellent grammar
• A collaborative, team-oriented approach and strong interpersonal skills
• A reliable laptop, consistent internet connection, and a dedicated home workspace
• Backup solutions in place to stay connected during outages