TES ADMINISTRATOR

Imforce Recruitment; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency seeks an HR Administrator in Johannesburg. This role involves invoice verification, data management, and coordination with stakeholders. Applicants should have Matric and a diploma in a related field, along with at least 3 years of administrative experience, preferably in HR or Payroll. Strong communication and organizational skills are essential. The position offers the opportunity to maintain compliance and efficiency in company processes.

Qualifications

• Minimum 3 years experience in administration, preferably within HR, Payroll, or TES environment.
• Proven experience working as an HR Administrator.
• Excellent communication and time management skills.

Responsibilities

• Verify invoices and timesheets from the TES provider.
• Load new employees onto the biometric system.
• Analyse workforce data and prepare regular reports.
• Coordinate and schedule meetings with stakeholders.
• Support site management with administrative requirements.

Skills

Attention to detail

Organizational skills

Communication

Time management

Education

Matric (Grade 12)

Diploma in Administration/HR/Finance

Job description

Overview

This includes invoice and timesheet verification, requisition management, data analysis and reporting, system updates, and overall compliance with company processes. The role requires strong attention to detail, organizational skills, and the ability to liaise effectively with internal stakeholders, service providers, and management.

Location & Working Hours

• Based in Nasrec
• Working Hours : 08h00 - 17h00 (Mon -Fri)

Qualifications

• Matric (Grade 12) required.
• Diploma in Administration / HR / Finance or related field (advantageous).
• Minimum 23 years experience in administration, preferably within HR, Payroll, or TES environment.
• Proven experience working as an HR Administrator.
• Excellent communication, time management.

Invoice & Financial Administration

• Receive and verify invoices from the TES provider.
• Cross-check invoiced hours and amounts against the approved rate sheet.
• Resolve invoice discrepancies and queries with the TES provider.
• Obtain approval signatures from HODs and Site Managers.
• Courier invoices to the Durban office for final sign-off and payment.
• Manage requisition processes in line with company policies.

Workforce & Systems Administration

• Load new employees onto the biometric system.
• Maintain and update employee attendance and access records.
• Act as custodian of site access cards, ensuring proper issuance, control, and record-keeping.

Data Management & Reporting

• Analyse workforce data and prepare regular reports on trends and patterns.
• Provide insights to management for decision‑making and workforce planning.
• Maintain accurate records and ensure data integrity across all systems.

Coordination & Meetings

• Coordinate and schedule weekly meetings with relevant stakeholders.
• Take accurate minutes during meetings and distribute them to attendees timely.
• Follow up on action items arising from meetings.

General & Ad Hoc Duties

• Support site management with administrative requirements related to the TES account.
• Undertake any additional duties within the scope of the role as required by management.
• Ensure SOPs are in place for this account.

Key Performance Indicators (KPIs)

• Invoice and Financial accuracy
• Employee and systems administration
• Data management and reporting
• Meeting coordination and communication
• Compliance and ad hoc support
• Quality and food safety culture