Tender specialist

Talent Scout Recruitment; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking a skilled Tender Manager to lead the compilation of tenders and proposals within the fleet management industry. The successful candidate will have 5-7 years of experience, strong administrative, negotiation, and customer-focused skills. This role offers opportunities to network and collaborate with experts while ensuring high customer satisfaction across projects.

Qualifications

• 5 - 7 years’ experience in the fleet management, tracking and telematics industry.
• Intermediate MS Office skills.
• Desirable: Project Management experience.

Responsibilities

• Lead compiling of tenders and proposals for submission.
• Track and maintain awarded tenders.
• Prepare and submit reports on tender processes.
• Network with industry experts and attend relevant events.

Skills

Strong Administration skills

Excellent written communication

Negotiation skills

Customer focus

Analytical skills

Education

Grade 12 NQF level 5; Degree or Diploma

Tools

MS Office

Job description

DETAIL DESCRIPTION1.

1. Take the lead in compiling tenders and proposals for submission60%

Identifying potential tender opportunities, collecting required documentation and gaining approval for submission;

Work with Head Office, and Regional sales teams to compile tender documentation according to tender specifications and special terms and conditions, complying to all technical, financial and legal requirements;

Determining commercial and financial evaluation of tenders;

Sourcing of technical and operational input from internal tender stakeholders which will be used in the drafting of responses to specifications and proposals;

Attend tender briefings – on line or in person. Travel is required

Ensuring all submission deadlines and requirements are met;

Maintaining tender submission information online and up to date;

2. Tracking and maintaining awarded tenders 15%

Planning and coordinating the stock availability, acquisitions, technical and installation support for the successful roll out of awarded tenders;

Tracking all awarded tenders from inception to full implementation and ensuring all challenges are communicated, resolved and communicated;

Aligning and amending where appropriate, demand forecasting with sales forecasts;

Keep stakeholders appraised of tenders nearing end of term and where possible secure extensions in line with Trackers growth strategy and targets

Supporting the maintenance of existing tenders by the regions sales teams nationally and ensure all challenges are attended to and customer satisfaction levels remain high;

3. Reporting15%

Prepare and submit all required reports

Understand lost opportunities and feedback to internal stakeholders around future improvements to be successful on future tenders

Work to budgets (Sales, Churn,OpEx, CapEx)

4. Networking10%

Network and find opportunities to collaborate with experts within the company’s guidelines;

Attend external industry-related events and feedback to management on topics such as best practice, trends, local market analysis, new opportunities and challenges;

Afterhours output would be required from time-to-time

Work closely with the sales teams, product development and product support teams to ensure all marketing material that speaks to current and prospective clients is updated and current;

COMPETENCY OUTPUT PROFILE

KEY PERFORMANCE AREAS

• Take the lead in compiling tenders and proposals for submission

2. Tracking and maintaining awarded tenders

3. Reporting

4. Networking

BEHVIOURAL COMPETENCIES

Strong Administration skills

Excellent written, oral and interpersonal communications skills (including strong presentation abilities)

Negotiation Skills

Prospecting, Research, Identification of Customer needs and challenges

Customer focus

Analytical

Excellent relationship-building skills, both internally and externally.

Commitment to customer service excellence.

Results-driven.

Highly adaptable and agile

Resilience and ability to work under pressure.

Identify areas for improvement, efficiency, and effectiveness.

CURRENT POSITION

QUALIFICATION

Grade 12 NQF level 5; Degree or Diploma

TRAINING

Sales and product training

Project Management

Presentation Skills

MINIMUM EXPERIENCE

5 - 7 years’ experience in the fleet management, tracking and telematics industry

Intermediate MS Office skills

Desirable : Project Management experience.

Sound knowledge of Fleet management principals.