Technical Bid Coordinator

iX engineers (Pty) Ltd.; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading engineering firm in South Africa is seeking a Technical Bid Coordinator to manage the entire bid and tendering process. This role involves liaising with technical experts and commercial teams to deliver high-quality proposals. Key responsibilities include coordinating contributions, reviewing documentation for compliance, and preparing presentations. The ideal candidate has a Bachelor's degree in Engineering or Project Management and 3-5 years of relevant experience. Strong project management and communication skills are essential for this role.

Qualifications

• Minimum 3-5 years' experience in bid/tender coordination or a similar role.
• Proven track record of managing successful technical and commercial bids.
• Excellent technical writing, editing, and proofing ability.

Responsibilities

• Lead and manage the end-to-end bid process.
• Review tender documentation and ensure compliance.
• Prepare visually appealing and board-level presentations of tender documents.

Skills

Bid Management & Coordination

Technical Writing

Project Management

Communication Skills

Attention to Detail

Education

Bachelor's degree in Engineering, Project Management, or related field

Tools

MS Word

MS Excel

PowerPoint

Adobe InDesign

SharePoint

Job description

Job Role

The Technical Bid Coordinator is responsible for managing and coordinating the complete bid and tendering process for technical and commercial proposals. Acting as the central link between technical experts, commercial teams, and clients, this role ensures the preparation and delivery of compliant, competitive, and high-quality submissions. The role requires exceptional organizational, communication, and writing skills, as well as the ability to work under pressure and to tight deadlines.

Areas Of Responsibilities

• Bid Management & Coordination
• Lead and manage the end-to-end bid process, including RFIs, RFPs, and RFQs.
• Develop detailed bid schedules, allocate responsibilities, and monitor progress to meet strict deadlines.
• Coordinate contributions from engineers, project managers, commercial, finance, and legal departments.
• Facilitate bid review meetings and ensure alignment between technical and commercial strategies.
• Documentation & Compliance
• Review tender documentation and ensure all submissions are fully compliant with client requirements and specifications.
• Organise, compile, and format supporting documents such as CVs, project references, and technical appendices.
• Maintain and update a central library of standard responses, templates, and project data for efficiency and consistency.
• Technical Input Coordination
• Liaise with subject matter experts to gather and integrate accurate technical input.
• Translate complex technical language into clear, client-friendly content.
• Ensure technical solutions are well-articulated, persuasive, and tailored to client needs.
• Quality & Presentation
• Proofread, edit, and format bid documents to ensure clarity, accuracy, and professionalism.
• Enforce consistency in branding, style, and messaging across all bid submissions.
• Prepare visually appealing and board-level presentations of tender documents when required.
• Client & Market Intelligence
• Monitor and track new opportunities on tender portals and relevant platforms.
• Support pre-bid engagement activities, including coordinating clarifications and questions to clients.
• Collect and analyse client feedback on past submissions to identify areas for improvement and enhance future bids.

Education, Language & Qualifications

• Bachelor's degree in Engineering, Project Management, or related field (preferred).
• Minimum 3-5 years' experience in bid/tender coordination or a similar role within engineering, construction, or infrastructure industries.
• Proven track record of managing successful technical and commercial bids.
• Experience working within multidisciplinary teams and managing input from technical experts.
• Strong project management and organisational skills, with the ability to juggle multiple deadlines.
• Excellent technical writing, editing, and proofing ability.
• Knowledge of tendering processes, including FIDIC, NEC, PPP, and related frameworks in engineering/infrastructure.
• High level of attention to detail and accuracy in documentation
• Ability to coordinate and communicate effectively across diverse teams and stakeholders.
• Proficiency in MS Word, Excel, PowerPoint, Adobe InDesign, SharePoint, and/or bid management platforms.
• Strong presentation skills, with experience preparing submissions and pricing for senior management and board-level review.