Talent Support Contract - Cape Town

The HR Administrator; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading HR service provider in Cape Town is seeking an HR Administrator to support HR operations. The ideal candidate will possess a relevant qualification and a minimum of 2 years of HR administrative experience. Responsibilities include managing HR documentation, providing administrative support, and ensuring compliance with HR policies. Excellent communication skills and a proactive approach are essential. Join a stimulating and inclusive environment focused on personal development.

Benefits

Support and coaching from colleagues

Opportunities for skills development

Flexible working arrangements

Qualifications

• Minimum 2 years experience in a similar HR administrative role.
• Excellent organisational and time management skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide administration support for HR operations.
• Ensure accurate capture of information in HR systems.
• Monitor expiry dates of contracts and employee documentation.

Skills

Organisational skills

Attention to detail

Communication skills

Problem-solving skills

Customer service orientation

Education

HR Qualification / Degree

Tools

MS Office

MS Excel

PowerPoint

Job description

Overview

The HR Administrator is a vital member of the human resources team providing the backbone of support for HR operations. This role is ideal for individuals who are highly organised, possess strong interpersonal skills, and are passionate about contributing to a positive workplace culture. The HR Administrator ensures that HR processes run smoothly and efficiently, enabling the wider organisation to deliver on its business objectives.

Key Responsibilities

• Providing relevant administration and co-ordination support.
• Responsible for accurate capture of information on relevant HR systems.
• Preparing and timeously updating People Folders and Employee reports.
• Supporting the A to Z of the People function from Induction to Exits.
• Contractor Administration.
• Frequent and intensive liaison with the Talent Shared Services (TSS) to ensure contracts and all documentation and tasks are executed accurately and issued timeously.
• Support the HR team in managing programs that have financial impact on the firm, such as but not limited to Study Assistance program, Workbacks, and etc.
• Working with information from multiple data sources and ensuring accuracy.
• Responding accurately to stakeholder queries.
• Taking initiative and being proactive.
• Addressing queries with the relevant people or departments.

HR Policy and Compliance

• Monitor expiry dates of contracts, work permits and other employee documentation and prompt action when renewals are due.
• Responsible for maintaining and updating various tracking sheets and reports on a daily, weekly and monthly basis, including (but not limited to) Diversity and Inclusiveness reports, Staff turnover reports, Sick leave and Annual leave reports, New Joiners Report, quarterly HR action plan, minutes relating to disciplinary and non-performance meetings, and ad hoc related tasks.
• Support the HR Manager in audits and statutory reporting.

Skills and Competencies

• Excellent organisational, time management and interpersonal skills.
• Strong attention to detail and accuracy.
• Ability to handle sensitive information with discretion.
• Exceptional written and verbal communication skills.
• Ability to work independently and as part of a team.
• Effective problem-solving and decision-making skills.
• An inherent sense of urgency is vital.
• Customer service orientation and a proactive approach.

Personal Attributes

• Professional, approachable and diplomatic manner.
• High level of integrity and confidentiality.
• Adaptability to changing priorities and a willingness to learn.
• Motivated, energetic and able to handle multiple tasks simultaneously.
• Ability to multi-task effectively and pay attention to detail.
• Ability to prioritize and use own initiative.
• Ability to serve a workload with conflicting demands from various sources.
• Ability to work under pressure while maintaining an even temperament.
• Reliable and resilient.
• Ability to take ownership of work.
• Ability to work overtime when required.
• Ability to maintain confidentiality, be discreet and exercise good judgment.

To qualify for the role you must have

• Relevant HR Qualification / Degree
• Minimum 2 years experience in a similar HR administrative role.
• Sense of urgency is essential as well as high degree of accuracy and attention to detail.
• Above average computer literacy required (MS Office) with a focus on PowerPoint presentations as well as MS Excel.
• Previous experience in a fast-paced, deadline-driven environment advantageous.

What working at EY offers

As one of our valued employees in EY you get to work with inspiring, meaningful and challenging projects. Our focus is education and coaching alongside practical experience to ensure your personal development. At EY we value our employees and you will be able to control your own development with an individual progression plan. You will quickly grow into a responsible role with challenging and stimulating addition to these you will be part of an interdisciplinary environment that encourages high quality and knowledge exchange. Furthermore we offer excellent working conditions in a stimulating, inclusive and enjoyable environment. We offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

About EY

As a global leader in assurance, tax, consulting, strategy and transaction services, we hire and develop the most passionate people in their field to help build a better working world.

If you can confidently demonstrate that you meet the criteria above please contact us as soon as possible.

Key Skills

Illustration, Defence, HVAC, AJAX, Drafting, Customer Development

Employment Type: Contract

Experience: years

Vacancy: 1