Supply Chain Clerk: Contract Management

Phaki Personnel Management Services; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A management services company in Pretoria seeks an experienced Supply Chain Management professional to administer contracts, maintain registers, and compile reports for management. Candidates must have a Grade 12 certificate or National Diploma in Supply Chain Management, along with at least one year of relevant experience. Strong understanding of the Public Finance Management Act and knowledge of treasury regulations are essential for this role, contributing to effective procurement and contract management.

Qualifications

• Minimum one year experience in Supply Chain Management with a focus on Contract Management.
• Proficient in understanding Preferential Procurement Policy Framework Act.
• Ability to compile reports and statistical information for management.

Responsibilities

• Administer contracts and maintain contract management register.
• Engage with legal services for SLA preparation and sign-off.
• Compile contract statistics and status reports for management.

Skills

Understanding of Public Finance Management Act

Knowledge of Treasury Regulations

Contract Administration

Statistical Reporting

Education

Grade 12 (Matric Certificate) or National Diploma in Supply Chain Management

Job description

Requirements

• Grade 12 (Matric Certificate) or National Diploma in Supply Chain Management or equivalent. Public Management/ Public Administration or equivalent/ Logistics/Purchasing Management or Equivalent.
• A minimum of one (01) years’ experience in Supply Chain Management: Contract Management environment.
• Good understanding of the Supply Chain Management Public Finance Management Act.
• Knowledge of Treasury regulations.
• Preferential Procurement Policy Framework Act (PPPFA).
• Board-Based Economic Empowerment Act.

Responsibilities

Administer contracts in the department

• Receive Bid/tender documents from the Division: Demand and Acquisition.
• Notify the successful service provider by sending the approved appointment letter.
• Prepare contract forms and issue them to successful bidders.
• Prepare a service level agreement in conjunction with the client.
• Submit the SLA to the service provider for input and verification.
• Engage legal services to ensure a qualify SLA is submitted and signed off by both the client and the successful service provider.
• Attend to audit queries with regard to contract issues.
• Drafting internal memorandums, correspondence letters and facilitating the process of signing contracts.
• Maintain and update the contract management register and send expiry notifications of contracts.
• Update the spent contracts, maintain and update the lease register.
• Send contract performance report template to End Users quarterly and ensure compliance by end users.
• Safekeeping of Contracts and all records pertaining to the contract Administration process.
• Develop and maintain a proper filing system, physical and electronic
• Record and report all deviations in terms of service delivery against the contract and SLA
• Verify delivery against contract deliverables.

All contracts must be based on the General Conditions of Contract (GCC) issued by the National Treasury.

Compile information, statistics, and reports on contracts requested by management

• Submit contract statistics to management on a weekly basis.
• Compile consolidated lease reports for the Department.
• Compile and update the SLA status register