Senior Payroll and HR Administrator

Flink Recruit Pretoria; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking a Senior Payroll and HR Administrator in Pretoria to manage full monthly payroll for 180-190 employees and ensure compliance with South African labor law. Candidates should have strong Sage VIP proficiency, excellent Excel skills, and 5 years of HR and payroll administration experience. The role also involves internal HR support and maintaining accurate employee documentation. This is an urgent hire for 2026.

Qualifications

• 5 years HR & payroll administration experience.
• Experience managing high-volume payrolls (180+ employees).
• Solid understanding of South African labour law and payroll compliance.

Responsibilities

• Process and manage full monthly payroll for 180‑190 employees.
• Ensure compliance with statutory obligations (PAYE, UIF, SDL).
• Prepare and submit EMP201 and EMP501; support audit processes.

Skills

Sage VIP Premium proficiency

Strong Excel skills

High attention to detail

Excellent communication skills

Education

Matric (Grade 12)

Payroll certification

HR Certificate, Diploma or Degree

Job description

Senior Payroll and HR Administrator – Flink Recruit, Pretoria, Gauteng, South Africa

Introduction

Leading grocery store (Benoni) is looking for a Senior Payroll and HR Administrator.

Duties & Responsibilities

• Full‑function payroll with Sage VIP Premium v6.4a.
• Process and manage full monthly payroll for 180‑190 employees.
• Handle payroll for fixed salaries, mixture of wages and salaries.
• Capture new hires, terminations, salary changes, overtime, benefits, deductions.
• Maintain accurate employee master data (UIF, PAYE, bank details, tax status).
• Complete monthly reconciliations: Payroll vs bank, Payroll vs EMP201, leave balances, third‑party deductions.
• Ensure compliance with statutory obligations (PAYE, UIF, SDL).
• Prepare and submit EMP201 and EMP501; support audit processes.
• Handle all payroll queries from staff and management.
• Manage all third‑party organisations (medical aid, garnishee, etc.).
• Maintain audit‑ready payroll documentation and records.
• HR administration & internal support as primary point of contact for staff and management queries.
• Guide managers on disciplinary steps, leave rules, warnings and SOPs.
• Check staff warning history and offences upon request.
• Manage requests for loans, advances and leave applications; update contracts.
• Support onboarding, probation tracking, promotions and off‑boarding.
• Prepare HR reports (absenteeism, headcount, leave summaries). Maintain digital and physical employee files.
• Coordinate recruitment administration and staff movement documentation.
• Ensure accuracy and compliance of HR processes with company policy and LRA.
• Assist management with HR‑related decisions and documentation; act as all‑round internal HR administrator before escalation.
• Fast learner, detail‑oriented, able to pick up internal processes quickly.

Qualifications & Required Skills

• Matric (Grade 12).
• Payroll certification (Sage certificates preferred).
• HR Certificate, Diploma or Degree.
• 5 years HR & payroll administration experience.
• Experience managing high‑volume payrolls (180+ employees).
• Experience in retail or FMCG is beneficial but not required.
• Strong Sage VIP Premium proficiency.
• Solid understanding of South African labour law and payroll compliance.
• Strong Excel skills.
• High accuracy, integrity and confidentiality.
• Ability to work under pressure and meet strict deadlines.
• Excellent communication and stakeholder interaction skills.

Competencies

• High attention to detail & accuracy.
• Strong interpersonal skills; able to support managers at all levels.
• Ability to work independently and take ownership.
• Excellent organisational and administrative capability.
• Problem‑solving mindset and willingness to learn.
• Professional calm and solution‑driven under pressure.

Package & Remuneration

Salary will be discussed via application process. Please apply on PNet and send your CV with supporting documents.

All applicants must undergo the following screening checks as part of the application process:

• Psychometric Assessment
• Employment Reference Checks
• MIE background checks on education and Criminal Record check

This is an urgent hire for 2026.