Senior Debtors and Cashbook Clerk

Profile Personnel; Stutterheim; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A reputable company in Stutterheim is seeking a Senior Debtors and Cash Book Clerk to maintain accurate records of Accounts Receivable and ensure compliance with accounting standards. Candidates should have a diploma in accounting and at least 3 years of experience in bookkeeping, preferably using Sage 300. Strong interpersonal skills and a high level of computer literacy in MS Office are essential, along with the ability to work under pressure and manage multiple tasks efficiently. Only shortlisted candidates will be contacted.

Qualifications

• Minimum of 3 years’ experience in a cash book clerk/ bookkeeping environment.
• Knowledge of cash book controls, reconciliations, invoicing, and payment methods.
• Highly effective verbal and written communication skills.

Responsibilities

• Maintain accurate records of all Accounts Receivable transactions.
• Ensure compliance with company policies and accounting standards.
• Monitor and track customer payments.

Skills

High level of computer literacy in MS Office

Good interpersonal skills

High level of ethical behavior

Self-motivated with analytical ability

Excellent planning and organizing skills

Education

Diploma in accounting/ bookkeeping preferred

Tools

Sage 300

Job description

Senior Debtors and Cash Book Clerk required for a reputable company based in Stutterheim

Requirements

• Diploma in accounting/ bookkeeping preferred.
• Minimum of 3 years’ experience in a cash book clerk/ bookkeeping environment.
• Experience in using Sage 300 will be an advantage.
• High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level.
• Knowledge of cash book controls, reconciliations, invoicing and payment methods.
• Good interpersonal skills with the ability to deal with different stakeholders and difficult situations.
• High levels of energy and resilience with ability to work under pressure.
• High level of ethical behavior and confidentiality.
• Highly effective verbal and written communication skills with good customer service orientation.
• Self‑motivated with high level of analytical ability and attention to detail, ensuring accuracy.
• Excellent planning and organizing skills with ability to prioritize tasks to meet tight deadlines.

Job Description

• Maintain accurate and well‑organized records of all Accounts Receivable transactions, correspondence, and payment history.
• Ensure compliance with company policies, accounting standards, and relevant legal requirements related to Accounts Receivable.
• Record, allocate, and reconcile customer payments against outstanding invoices, including processing adjustments and credits where required.
• Monitor and track customer payments, ensuring all receipts are accurately captured in the accounting system.
• Create, issue, and distribute customer invoices for goods and services rendered, ensuring accuracy and policy compliance.
• Assess and evaluate the creditworthiness of new customers and recommend appropriate credit limits and payment terms.
• Regularly review Accounts Receivable aging reports, identify overdue accounts, and take appropriate collection actions.
• Prepare and submit regular Debtors Aging and collections reports to management.
• Identify and report potentially uncollectible accounts and process bad debt write‑offs in line with company procedures.
• Prepare and submit ad‑hoc short‑term cash flow forecasts as required.
• Liaise with internal departments (Sales, Customer Service, etc.) to resolve billing discrepancies and payment queries.
• Respond promptly and professionally to customer inquiries regarding invoices, payments, and account balances.
• Maintain and update customer account records, including contact details, credit limits, and payment terms.
• Monitor and manage multiple bank accounts to ensure adequate funding and accurate cash flow tracking.
• Receive, analyse, and process payments for various municipal accounts.
• Manage and process all foreign currency (Forex) receipts and payments.
• Purchase and distribute airtime to staff as required.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.