Senior Bookkeeper (Remote - South Africa)

Gearsupply; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic tech platform in South Africa is seeking a Senior Bookkeeper to manage comprehensive accounting duties for a fast-growing U.S.-based finance team. This remote role involves compliance filings, monthly reconciliations, and assisting with an ERP transition. The ideal candidate will have over 3 years of experience in bookkeeping, robust knowledge of GAAP/IFRS, and familiarity with QuickBooks. The position offers a chance to work in a fast-paced environment and requires strong analytical and communication skills.

Qualifications

• 3+ years of experience in bookkeeping or accounting.
• Strong understanding of GAAP/IFRS principles and reconciliation best practices.
• Experience with QuickBooks and ERP systems is a significant advantage.

Responsibilities

• Manage full-cycle accounting and compliance filings for a U.S.-based finance team.
• Prepare monthly bank reconciliations and maintain fixed asset schedules.
• Assist in preparing monthly financial and performance reports.

Skills

Detail-oriented

Analytical skills

Organizational skills

Excellent communication

Tools

QuickBooks

ERP systems

Job description

Senior Bookkeeper (Remote - South Africa)

Department: Administrative

Employment Type: Full Time

Location: Remote

Compensation: R350.00 - R400.00 / hour

Description

About Us Gearsupply is a fast-growing "talent & tech" platform transforming how used professional Audio-Visual equipment is bought and sold worldwide. We support sustainability by extending the life of high-value gear and give our team unique, behind-the-scenes access to major concerts, festivals, and production companies including the LA Dodgers, MGM, Caesars, Solotech, and Clearwing.

Role Overview

We're looking for a highly detail-oriented Senior Bookkeeper to manage full-cycle accounting, ensure all compliance filings are completed on time, and support our transition from QuickBooks to a modern ERP system. This is a remote role supporting a U.S.-based finance team in a fast-paced, scaling business.

Compliance & Regulatory Filing

• Prepare and submit all required monthly and quarterly sales tax filings on time.
• File Unemployment Compensation Quarterly Tax Returns and complete annual statutory submissions (e.g., Ohio BWC True-Up).
• Prepare all necessary financial information for company tax filings.
• Investigate and resolve payroll-related issues immediately.
• Ensure vendor payments and bills are processed accurately and promptly when funds are available.

Full-Cycle Monthly Bookkeeping

• Perform monthly bank and credit card reconciliations.
• Maintain fixed asset schedules and record depreciation.
• Conduct AR/AP aging reviews and follow up on outstanding items.
• Review and adjust inventory sub ledgers for accuracy.
• Allocate principal and interest for all loan accounts.
• Record accruals, payroll entries, and adjusting journals.
• Ensure consistent, accurate categorisation of income and expenses.
• Identify discrepancies and recommend corrective adjustments.

Cross-Functional Financial Operations

• Customer invoices and payments are accurate and up to date.
• Vendor invoices and payments are processed promptly.
• Payroll is submitted correctly to our third-party payroll provider.

Monthly Reporting & Performance Insights

• Assist in preparing monthly financial and performance reports for Gearsupply Direct & Marketplace.
• Highlight key trends in revenue, margins, operating expenses, and cash flow.
• Participate in monthly 15-minute Momentum Calls to review results and discuss financial or operational issues.

ERP Conversion Support (Project-Based)

• Ensuring all QuickBooks data is accurate and ready for migration.
• Clearing legacy items (e.g., 200+ unapplied customer deposits/vendor payments, incorrect tax postings).
• Participating in Chart of Accounts redesign.
• Assisting with setup of customer/vendor master data, inventory listings, valuations, and opening balances.

What Success Looks Like

• Flawless reconciliations completed monthly
• Zero missed or late compliance filings
• Accurate financial data that supports decision-making
• A smooth ERP transition with clean, validated data
• Proactive identification and escalation of issues

Ideal Candidate

• 3+ years of experience in bookkeeping, accounting, or full-charge bookkeeping
• Strong understanding of GAAP/IFRS principles, AR/AP workflows, and reconciliation best practices
• Experience with QuickBooks (ERP experience a significant advantage)
• Strong analytical, organizational, and problem-solving skills
• Excellent communication skills and ability to collaborate across teams
• Comfortable working in a fast-paced, scaling technology-driven environment