Senior Administrative Assistant to Group Managers

RecruitMyMom; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A professional NPO is seeking a Professional Assistant in Johannesburg to provide high-level administrative and operational support to Group Managers. The role requires strong organisational skills, discretion, and the ability to multitask effectively in a fast-paced environment. Responsibilities include scheduling meetings, managing correspondence, and assisting with project coordination. Candidates should have over 5 years of experience as an Executive Assistant and proficiency in Microsoft Office Suite. This permanent position offers a structured work schedule from Monday to Friday.

Qualifications

• 5+ years of experience as an Executive Assistant, preferably supporting senior management.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in operational, facilities management, human resources, or non-profit environments.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for Group Managers.
• Draft, proofread, and manage correspondence, reports, and presentations.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Assist in tracking and coordinating projects, ensuring deadlines are met.
• Serve as a primary point of contact between Group Managers and stakeholders.
• Streamline administrative processes and improve efficiency within departments.
• Handle sensitive information with professionalism.
• Assist with coordinating events and special projects.
• Conduct research and compile data to support decision-making.

Skills

Organised & Detail-Oriented

Proactive & Resourceful

Strong Interpersonal Skills

Adaptability

Confidentiality & Integrity

Exceptional Communication

Resilience

Solution-oriented

Education

5+ years of experience as an Executive Assistant

Strong proficiency in Microsoft Office Suite

Experience in operational or facilities management

Job description

A professional NPO is seeking a Professional Assistant in Johannesburg to provide high-level administrative and operational support to Group Managers. The role requires strong organisational skills, discretion, and the ability to multitask effectively in a fast-paced environment. Responsibilities include scheduling meetings, managing correspondence, and assisting with project coordination. Candidates should have over 5 years of experience as an Executive Assistant and proficiency in Microsoft Office Suite. This permanent position offers a structured work schedule from Monday to Friday.