Senior Administrative Assistant

Bebeepersonal; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading administrative services firm in Johannesburg, South Africa is seeking an administrative support staff member. The role involves providing sales support, processing orders, and coordinating communication between clients and management. The ideal candidate must have a matric certificate, excellent organizational skills, and be proficient in Microsoft Office Suite. This position offers an opportunity for growth within a dynamic team, and the candidate should be capable of both independent and collaborative work.

Qualifications

• Minimum of a matric certificate as an educational qualification.
• Excellent organizational and time management skills to prioritize tasks.
• Strong attention to detail and accuracy.

Responsibilities

• Provide administrative support to senior staff and management.
• Process sales orders, invoices, and payments efficiently.
• Answer and direct phone calls, handle correspondence.

Skills

Organizational skills

Time management

Attention to detail

Microsoft Office (Excel, PowerPoint)

Communication skills

Problem-solving

Education

Matric certificate

Job description

As a key member of our team, you will play a vital role in providing administrative support to senior staff and management.

Key Responsibilities

• Sales Support
• Process sales orders, invoices, and payments efficiently.
• Office Administration
• Answer and direct phone calls, take messages, and handle general correspondence effectively.
• File documents, manage mail, and handle various paperwork accurately.
• Customer Service and Communication
• Respond to customer inquiries and provide basic customer support promptly.
• Communicate effectively with clients, management, and staff through various channels.
• Document and Data Management Organize and maintain accurate records and databases for seamless reference.

Required Skills

• A minimum of a matric certificate as an educational qualification.
• Excellent organizational and time management skills to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in performing duties.
• Proficiency in Microsoft Office Suite, especially Excel and Power Point, to create presentations and reports.
• Effective written and verbal communication skills to interact with clients and colleagues.
• Ability to work independently and collaboratively as part of a team.
• Problem-solving and decision-making abilities to address challenges and make informed decisions.