Senior Administrative Assistant

North-West University / Noordwes-Universiteit; Vanderbijlpark; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent educational institution located in Vanderbijlpark is seeking a Senior Administrative Assistant to support the Students' Campus Council. Responsibilities include managing meeting documentation, facilitating student leadership elections, and handling financial tasks within the student leadership portfolio. The ideal candidate should possess an Advanced Certificate and have at least two years of relevant experience. This is a permanent position with market-related remuneration and opportunities for personal growth within a diverse team environment.

Qualifications

• Minimum of two (2) years' experience in administration or coordination of student activities.
• Added advantage: Minimum of one (1) year in a student tertiary leadership environment.

Responsibilities

• Manage weekly SCC meeting agendas and minutes.
• Coordinate student leadership elections per NWU guidelines.
• Complete financial tasks for the student leadership portfolio.

Skills

Computer literate

Good communication skills

Good administrative skills

Negotiation and problem-solving skills

Ability to function in a diverse team

High level of accuracy

Education

Advanced Certificate (NQF Level 5)

Bachelor's degree (NQF Level 7)

Job description

Position Summary

NORTH-WEST UNIVERSITY (VANDERBIJLPARK CAMPUS) | STUDENT LIFE – STUDENT LIFE, TRANSFORMATION AND PEOPLE & CULTURE | POSITION NUMBER: V000168 | VACANCY: SENIOR ADMINISTRATIVE ASSISTANT PEROMNES GRADE: P12 EMPLOYMENT TYPE: PERMANENT APPOINTMENT PURPOSE OF THE POSITION Administrative support to the Students’ Campus Council (SCC) of the North-West University, Vanderbijlpark Campus and the Office of the Director: Student Life

Job Description

Industry: Education & Training
Job category: Others: Administrative Support and Secretarial
Location: Vanderbijlpark
Contract: Permanent
Remuneration: Market Related

Key Responsibilities

Secretariat, Text and Language Editing

• Responsibility for the weekly agendas and minutes of SCC meetings.
• Responsibility for text and language editing of various leadership structures’ documents on a daily basis.
• Yearly training for secretaries of leadership structures resorting under the SCC.

Financial Governance

• Complete all financial tasks within the student leadership portfolio in accordance with relevant financial policies of the NWU.
• Initiate and monitor fundraising activities within the student leadership portfolio.

Occupational Health and Safety

• Attend quarterly health and safety meetings.
• Responsibility for the maintenance of SCC offices.
• Reporting of health and safety related issues.
• Administration of office keys.
• Occupational Health and Safety representative, First Aider and Fire Marshal.
• Ensure compliance to all Covid-19 related matters.

Student Leadership

• Coordinate and monitor all student leadership elections as per the NWU guidelines on student elections, including but not limited to the SCC, House Committees and any related student structure or club.

Ad-hoc Projects

• Complete, coordinate and monitor any delegated project within the student leadership portfolio.

Minimum Requirements

• An Advanced Certificate (NQF Level 5).
• A minimum of two (2) years’ experience in administration / coordination of student activities.

Added Advantage

• A bachelor’s degree (NQF level 7)
• A minimum of one (1) year’ experience in a student tertiary leadership environment.

Key Functional/ Technical Competencies

• Computer literate.
• Good communication skills.
• Good administrative skills.

BEHAVIOURAL COMPETENCIES

• Negotiation and problem-solving skills.
• Must be adaptable.
• Ability to function in a diverse team.
• Ability to motivate and encourage teams and individuals.
• Confident and display professionalism.
• Willing and able to accept responsibilities outside of normal office hours.
• Function independently.
• High level of accuracy.

Remuneration

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

Enquiries

Enquiries regarding job content may be directed to: Mr. Chris Williams on 0604715441

Enquiries regarding recruitment process may be directed to: Moratuwa Motsemme on 0182994958

Closing Date

6 February 2026

Planned Commencement of Duties

As soon as possible

Additional Information

Kindly take note: applications must be submitted online through the official nwu vacancy website. Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.

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