RTM Coordinator

Urang; Stellenbosch; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A growing Property Management firm seeks a proactive RTM Co-Ordinator to manage client communication and documentation remotely. Ideal candidates should have strong organizational skills, and experience in administration or coordination. Full training on UK legislation will be provided, and a stable internet connection is essential. This permanent role offers a salary of R18,000 per month and supports Employment Equity commitments.

Qualifications

• Strong administrative and organisational skills.
• Excellent written and verbal communication skills.
• Experience in property management or legal administration is a plus.

Responsibilities

• Coordinate the RTM process from initial contact through to completion.
• Manage client onboarding and maintain regular communication.
• Draft proposals and create property overviews using CANVA.

Skills

Strong administrative and organisational skills

Excellent written and verbal communication

High attention to detail and accuracy

Proficiency in MS Office

Familiarity with CRM systems

Experience coordinating projects

Tools

CANVA

Pipedrive

Job description

Position:
RTM Co-Ordinator

Location:
Remote (South Africa, Western Cape)

About the Role
We are looking for a highly organised and proactive RTM Co-Ordinator to join our growing Property Management team. This is a fantastic opportunity for someone with strong administrative experience—perhaps from a reception, admin, or coordination background—who is fully committed to working from home and eager to grow their career.

You’ll play a key role in coordinating the Right to Manage (RTM) process, ensuring smooth client communications, accurate documentation, and on-time delivery of milestones. Full training will be provided on UK-specific legislation and procedures, so no prior property management experience is required.

Key Responsibilities

• Coordinate the RTM process from initial contact through to completion
• Manage client onboarding and maintain regular communication
• Draft proposals and create property overviews using CANVA
• Maintain trackers, update the CRM (Pipedrive), and prepare reports
• Schedule key meetings, send invites, and monitor deadlines
• Oversee marketing materials, brochures, and content updates
• Support basic finance-related tasks (e.g., invoice submissions) before handover to Finance

Skills & Experience

• Strong administrative and organisational skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Proficiency in MS Office and ability to learn new software quickly
• Comfortable working independently in a fully remote setup
• Familiarity with CRM systems and design tools like CANVA
• Experience in property management, legal administration, or compliance
• Experience coordinating multi-step processes or projects

Working Hours: Monday – Friday, 09:00 to 18:00
Contract Type: Permanent
Salary: R18,000 per month (depending on experience)

This role supports the company’s commitment to Employment Equity. In line with the Employment Equity Act, preference will be given to suitably qualified South African citizens from designated groups.

Candidates must have legal authorisation to work in South Africa. The company reserves the right not to make an appointment.

Please Note: Applicants must be based in the Cape Town/Winelands area or nearby, with the ability to attend occasional in-person meetings in Stellenbosch. A stable internet connection is essential, particularly during periods of load shedding.