Rental Administrator

Talent Scout Recruitment; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking a candidate for a role focused on managing rental properties in Gqeberha. Responsibilities include maintaining tenant lease files, ensuring lease agreements are properly completed, and performing property inspections. Candidates should have 3–4 years of experience in the rental property industry and a Fidelity Fund Certificate. Proficiency in MS Office and a valid driver’s license are required. This position offers an opportunity to work within a dynamic team in a growing field.

Qualifications

• 3–4 years’ experience in the rental property industry.
• Proficiency in MS Office applications, including Word, Excel, and Outlook.
• Understanding of professional phone and email etiquette.
• Valid driver’s license.

Responsibilities

• Maintain and update tenant lease files and records.
• Follow up with tenants regarding late rental payments.
• Ensure lease agreements are correctly completed and filed.
• Obtain quotes for maintenance work and forward to the purchasing department.

Skills

Experience in the rental property industry

Proficiency in MS Office

Understanding of professional phone and email etiquette

Valid driver's license

Knowledge of accounting software

Education

Fidelity Fund Certificate

Job description

Requirements

• 3–4 years’ experience in the rental property industry
• Proficiency in MS Office applications, including Word, Excel, and Outlook
• Knowledge of accounting software is advantageous (not essential)
• Understanding of professional phone and email etiquette
• Reside in the Nelson Mandela Metropolitan area
• Valid driver’s license
• Fidelity Fund Certificate – ESSENTIAL

Key Skills and Responsibilities

• Maintain and update tenant lease files and records
• Follow up with tenants regarding late rental payments
• Update tenant lease and contact spreadsheets accurately
• Ensure lease agreements are correctly completed, signed, and filed
• Prepare new lease agreements for tenants
• Obtain quotes for maintenance work and forward approved quotes to the ordering department for purchase orders
• Assist in scheduling and coordinating maintenance work with tenants
• Follow up with tenants to confirm maintenance jobs were completed satisfactorily
• Perform weekly stock takes with the maintenance team
• Record and manage all maintenance jobs and purchase orders per property
• Conduct ingoing and outgoing property inspections and accurately capture findings
• Approve rental applications of prospective tenants
• Contact tenants regarding outstanding rental payments
• Provide general administrative support to the Manager as required