Regulatory Affairs Administrator - JHB

MJM Recruitment; City of Johannesburg Metropolitan Municipality; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency seeks an administrative professional to provide operational and regulatory support. Responsibilities include managing registration dossiers for SAHPRA, preparing documents, and maintaining effective communication channels. The ideal candidate has a matric certificate and at least one year of experience in Regulatory Affairs. Fluency in Afrikaans is essential for translation tasks. This position is located in Johannesburg, South Africa.

Qualifications

• Experience in Regulatory Affairs is advantageous.
• Ability to work collaboratively with SAHPRA representatives.
• Strong attention to detail for document preparation.

Responsibilities

• Provide administrative support to ensure departmental efficiency.
• Compile permit applications for submission.
• Review documentation for regulatory compliance.

Skills

Fluent in Afrikaans

Administrative support

Knowledge of SAHPRA requirements

Education

Matric Certificate

Job description

MAIN JOB FUNCTION

To provide administrative, operational, and regulatory support to ensure the efficient functioning of the department and compliance with SAHPRA, GMP, and ISO 13485 requirements.

KEY PERFORMANCE AREAS

Operations and Administration Support

Assist with day-to-day operations and administrative tasks of the company. Control the flow of promotional materials and master documentation. Complete assigned sections of registration dossier for submission to SAHPRA.

Prepare and type resolution templates

• Order product samples for laboratory analysis.
• Monitor updates and changes on SAHPRA and related websites.
• Update and maintain departmental Smartsheet plans.
• Maintain current knowledge of SAHPRA requirements.
• Prepare expense requisitions for the Finance Department.
• Prepare documents for uploading to supplier sites; download and systematically store supplier documents on the server. Assist with Reception duties when required.
• Perform any additional administrative tasks assigned by management.
• Fluency in Afrikaans to manage and review of English to Afrikaans translations

SAHPRA Submissions and Regulatory Support

• Compile permit applications for submission to SAHPRA.
• Review master documentation (BMRs, BPRs, API and FP specifications, etc.) in compliance with GMP and ISO 13485 standards.
• Compile assigned sections of generic registration dossiers.
• Submit third-party Site Master Files to SAHPRA.
• Use DocuBridge to source working documents and prepare submissions for publishing.
• Manage and maintain activities on the SAHPRA RIMS Portal.

Communication and Coordination

• Build and maintain effective communication channels with SAHPRA representatives to support positive stakeholder relationships.
• Establish and maintain contact with manufacturers to obtain information timeously.
• Compile and update SOPs as required by SAHPRA and ISO 13485, within agreed timeframes.
• Proofread and verify artwork to ensure compliance with approved dossier labelling and regulatory requirements.

EDUCATION AND EXPERIENCE

• Matric Certificate.
• Minimum 1 year exposure in Regulatory Affairs will be an advantage.