Registry Clerk - Office of the MEC

Department of Human Settlements; Johannesburg; On-site; ZAR 120,000 - 180,000; Full time

Job summary

A government department is seeking an individual to provide registry counter services in Johannesburg. Responsibilities include managing inquiries, handling mail, and ensuring effective filing. Candidates must hold a Matric/Grade 12 certificate and possess strong job knowledge, time management, and communication skills. This role offers an opportunity to engage in vital administrative functions within a public service environment. Applications close on 30-09-2025.

Qualifications

• Good communication skills are essential.
• Interpersonal skills are required.
• Must be reliable, responsible, and have a positive attitude.

Responsibilities

• Provide registry counter services.
• Handle telephonic and other enquiries.
• Receive and register hand delivered mail/files.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render effective filing and record management services.

Skills

Job knowledge

Time management

Problem solving

Organising and planning

Computer literate

Flexibility

Education

Matric/Grade 12 certificate

Job description

Overview

Requirements :

A matric/Grade 12 certificate. COMPETENCIES & SKILLS: Job knowledge, time management, problem solving, organising and planning, computer literate and flexibility. PERSONAL ATTRIBUTES: Good communication skills, Interpersonal skills, reliable, responsible and positive attitude.

Responsibilities

• Provide registry counter services.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filling and record management services.
• Complete index cards for all files.
• Operate office machine in relation to the registry function.
• Frank post, record money and update register daily.
• Open and maintain remittance register.
• Record all valuables articles as prescribed in the remittance register.
• Send wrong remittance back to sender via registered post and record reference number in register.
• Keep daily record of amount of letters franked.
• Process documents via archiving and/or disposal.
• Compile list of documents to be archived.
• Keep records for archived documents.

Notes

• No late applications will be considered.
• No faxed or emailed applications will be accepted.
• The Gauteng Department of Human Settlements promotes equal opportunity and aims to implement affirmative action measures to address the disadvantages in employment.
• Preference may be given to appointable applicants from the underrepresented designated groups in terms of the department’s equity plan.
• Candidates whose appointment will promote representativity in terms of race, disability, youth & gender will receive preference.
• Whites, Indians, Coloureds and Persons with disabilities are encouraged to apply.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• Applications should be submitted strictly online at http://professionaljobcentre.gpg.gov.za and it should be accompanied by a new Z83 and a comprehensive Curriculum Vitae (CV) only.
• Certified copies of qualifications, Identity and valid driver’s license (where driving/travelling is an inherent requirement of the job) will be limited to shortlisted candidates only.
• Correspondence will only be limited to shortlisted candidates.
• If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
• For all SMS positions, the successful completion of the Public Service Senior Management Leadership Programme as endorsed by the National School of Government and possession of the SMS Pre-Entry Certificate is required.
• For more details on the pre-entry course visit: https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme/.
• Following the interview and exercise, the selection panel will recommend candidates to attend a generic management competency assessment (in compliance with the DPSA Directive on the implementation of competency-based assessments).
• The competency assessment will be testing generic management and development for SMS posts.
• The Department reserves the right not to make appointment(s) to the advertised post(s).

Employer

Department of Human Settlements

Location

Johannesburg

Closing Date

30-09-2025

Criteria Questions

Do you have a matric/Grade 12 certificate?

Do you have job knowledge and computer literate?

Please Notes

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.