Recruitment & Reception Support

Greys Personnel; Kariega; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A recruitment agency in South Africa is seeking an organized Receptionist/Administrative Assistant to provide professional reception services and support the recruitment process. Key responsibilities include assisting with candidate sourcing, managing administrative tasks, and ensuring compliance with company standards. Ideal candidates should have strong communication skills and experience in a reception or admin role.

Qualifications

• Professional demeanor and excellent communication skills.
• Experience in reception or administrative roles.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Deliver a professional and welcoming reception experience.
• Assist with candidate sourcing and preparation.
• Provide accurate administrative support for operations.

Job description

Location: Port Elizabeth

Key Objectives

• Deliver a professional and welcoming reception experience for all clients and candidates.
• Support recruiters with sourcing, screening, and preparing candidates for assignments.
• Provide accurate, efficient administrative support to ensure smooth branch operations.

Key Responsibilities

• Reception
  • Act as the first point of contact for visitors and callers, ensuring a professional experience.
  • Assist with candidate registrations, queries, and walk-in applications under guidance of the Branch / General Manager.
• Recruitment
  • Candidate sourcing, vetting, and database management.
  • Place job adverts, review CVs, and conduct interviews to verify qualifications and experience.
  • Conduct reference and criminal record checks, ensuring all candidate documentation is complete and accurate.
  • Prepare CVs and brief candidates for assignments to ensure readiness.
• Administration
  • Handle filing, correspondence, timesheets, and payroll documentation.
  • Support PPE coordination, stock control, and compliance processes.
  • Manage boardroom bookings and scheduling of meetings.
  • Compile and update weekly / monthly reports, ensuring accurate data capture in Excel.
  • Maintain compliant personnel files and coordinate training registers.
• General Duties
  • Ensure compliance with company rules, procedures, and service standards.
  • Deliver exceptional service to both clients and candidates.